Finance Systems Coordinator

FINANCE SYSTEMS COORDINATOR

Central Office Job Description

Reports To - Chief Financial Officer

General Statement of Job -

Under general supervision, performs supervisory and responsible professional accounting work in overseeing the school system general accounting programs and maintaining general accounts and the general ledger. Employee is responsible for compiling data for various reports required by oversight agencies and assisting outside auditors. This position is responsible for financial operations in the absence of the Chief Financial Officer. The Finance systems coordinator assists with supervising activities of program administrators for accounting, school accounting and accounts payable.

Essential Job Functions -

Assists all federal directors by entering all federal budgets, including all ESSER
budgets into the NCCCIP system. Reconciles/verifies all federal budgets with NCDPI reports monthly. The Finance
systems coordinator will make all federal budget amendments, budget entries, and general ledger adjustments.
Prepares and submits BUD Adjustment files to NCDPI when needed for payroll and general expenditures. Prepares
1099s and W2s. Prepares employee reimbursement transfers via ACH on the 15 th and last day of the month. Prepares
ACH and submits all payroll files for payroll. Prints all payroll checks, and expense checks when needed. Prepares
Positive Pay when needed. Prepares quarterly federal worker’s comp and indirect cost billing to all federal
programs. Prepares and balances the monthly district credit card statement.

The Finance systems coordinator will balance State/Federal, Local and School Nutrition Bank Statements monthly.
Will verify and request federal funds when needed for expenditures and payroll while remembering the 3-Day Rule.
Balances NCDPI reports with Cherokee County Schools’ Reports every month and makes the necessary
adjustments.

The Finance systems coordinator will assist the Finance Officer with the annual audit, and other duties as requested.
The Finance systems coordinator will also assist the School Nutrition Director with monthly journal entries, and
year end entries to assist with annual audit, if needed by the School Nutrition Director.

Fiscal Management -

The Finance systems coordinator oversees payroll balances per month, quarter and then
annually in order to run W2s in January. Prepares 1099s by the deadline in January. Oversees general ledger
balances in order to be able to close out the fiscal year by NCDPI deadline in June. Assists the accounts payable
clerk with data entry of new vendors and vendor change of addresses.

Reports -

Monthly Sales Tax Report; Medicaid Quarterly Report (reimburses us around $50,000 per quarter);
Historically Underutilized Business Purchase Quarterly Report; and the Annual Sales Tax Refund report which
reimburses us around $60,000 to $65,000 per year. Downloads and distributes reports as needed from K12Payment
Center. Prepares quarterly surveys and other ESSER reports as required to NCDPI.

Cash Disbursement Clerk -

The Finance systems coordinator will be responsible for ordering and maintaining all check stock for all expense checks and payroll checks. A record will be maintained for checks written, positive pay file name and positive pay reference number.

System Administrator - Downloads all reports and messages from NCDPI, and distributes them accordingly.
Retrieves correspondence sent from NCDPI from the courier box located near the county court house weekly.

Salary : $60,000 - $65,000