Payroll Clerk

 PAYROLL CLERK I

Contract Days - 230 

BASIC FUNCTION:

Perform responsible payroll clerical duties related to the preparation of payrolls for the District; process payroll and related records for classified, certificated or hourly employees as assigned.

DISTINGUISHING CHARACTERISTICS:

Payroll Clerk I incumbents are assigned responsible payroll duties for specific payrolls such as classified and certified payrolls.

REPRESENTATIVE DUTIES:

• Process payroll and related records for assigned major payrolls; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Monitor changes in payroll-related data; prepare changes, corrections or adjustments as necessary; notify proper authorities.
• Maintain records of individual earnings, deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
• Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
• Respond to questions or complaints from employees regarding pay, deductions, sick leave, vacation and other payroll information; answer phones.
• Receive, sort and distribute paychecks and warrants according to established procedures and guidelines.
• Prepare and maintain files of records and documents relating to work performed; prepare special reports as assigned.
• Maintain employee payroll data including the name, pay rate and related data; prepare and process a variety of documentation information and files for new employees.
• Prepare retirement and W2 submittal
• Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.
• Operate standard office equipment.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

        KNOWLEDGE OF:

• Principles and techniques involved in payroll preparation, monitoring and control.
• Practices and procedures of payroll record-keeping and filing.
• Modern office practices, procedures and equipment.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of a computer terminal and other office equipment.
• Tax withholding, voluntary deductions, garnishments and fringe benefits.

ABILITY TO:

• Perform responsible payroll record-keeping duties with a high degree of skill and accuracy.
• Learn to interpret, apply and explain rules, regulations, policies and procedures.
• Process payroll and related records for an assigned major payroll.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Maintain records and prepare reports.

Operate standard office equipment 

EDUCATION AND EXPERIENCE:

Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and one year experience in payroll financial and statistical record-keeping.