What are the responsibilities and job description for the Title III Grant Coordinator position at Central Oregon Community College?
Position Details
Position Information
Position Title
Title III Grant Coordinator
Classification Title
Administrator
Position Number
B1199PD
Grade Level
P2
Starting Wage/Salary
$32,500 - $36,500 annual plus exceptional benefits
Close Date
04/20/2025
Open Until Filled
No
Open Until Filled Notes
Position Type/Employee Class
Administrative
Faculty Status
Not applicable
FTE
.50
Contract Months
12
Overtime Eligible
Exempt
Location
Bend
Hybrid Remote Work Eligible?
No
Exceptional COCC Benefits Summary
TO VIEW BENEFITS & PERKS
Primary Purpose
The Title III Grant Coordinator will work with Title III activity leads to facilitate and oversee the College’s Title III Strengthening Institutions Program (SIP) grant ensuring compliance with all State, federal and grant requirements.
This position is a limited duration, grant-funded position with an anticipated end date of September 30, 2029. Although the grant is expected to end on that date, this grant may need a one-year grant extension. If that would occur, employment under the grant might also be extended.
This position is a limited duration, grant-funded position with an anticipated end date of September 30, 2029. Although the grant is expected to end on that date, this grant may need a one-year grant extension. If that would occur, employment under the grant might also be extended.
Essential Duties and Responsibilities
Leadership
- Provide leadership and oversight for COCC’s Title III Strengthening Institutions Program grant activities to ensure implementation of activities and achievement of project goals and objectives.
- Serve as the College’s primary liaison with the U. S. Department of Education grants officer, working with that individual to clarify regulatory requirements, budget changes, and develop annual progress reports.
- Support grant activity leads as needed with implementation.
Administrative Responsibilities
- Support project teams in implementing grant activities and manage the Title III grant, fostering completion of the work in line with the College’s mission and strategic plan.
- Serve as the College’s lead for grant regulations in order to remain in compliance with grant provisions and as the primary point of contact with the Department of Education Title III Grants Officer.
- Work with grant evaluator and the College’s Institutional Effectiveness Office to collect the data required for the evaluation plan. Support grant activity leads in creating regular grant time and effort reporting.
- Develop and maintain Title III intranet as a source to track progress, key milestone, reports, and related activities.
- Prepare regular budget reports, reconcile and monitor grant budget, and approve expenditures; develop an internal controls manual; recommend budget adjustments to the VPSA as permissible under grant requirements, consistent with grant regulations and to ensure strong internal control of federal funds.
- Assist in institutionalizing project activities into the College for post-grant sustainability.
- Perform other related duties as required.
Department Specific
Knowledge, Skills, and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
- Knowledge of and experience in project management including using time effectively, critical problem-solving, good communication, and great attention to detail.
- Ability to work as a member of a team, time and task oriented, and possess a positive change agent spirit.
- Ability to create and manage web pages.
- Ability to effectively perform and manage multiple projects and prioritize workload to meet varying deadlines.
- Ability to work effectively across a wide range of departments, with faculty and administrators, and with various interest groups, identifying issues that affect multiple areas and bring stakeholders to a reasonable consensus.
- Must be a self-starter, work collaboratively in a team environment, be highly motivated, and possess good judgment in identifying issues, stakeholders, and priorities.
- Ability to work cooperatively with and contribute to a diverse workplace through ideas or experience.
- Ability to effectively utilize common Microsoft applications (Word, PowerPoint, and Excel) required; experience with database (e.g., Access) and reporting software (e.g., Argos) preferred.
- Ability to effectively communicate verbally and in writing, using the English language.
Ergonomic Requirements
Working hours are generally Monday through Friday from 8:00 AM to 5:00 PM. Additional hours or schedule changes may be required based on work requirements including attending monthly evening board meetings. Work is performed in an office setting, mostly sitting with frequent computer use. Individual is required to be able to perform the essential functions with or without reasonable accommodation.
Minimum Requirements
Education:
- Bachelor’s degree in Education, Business, Communications, or related field.
Experience:
-
Three years’ experience in any combination of the following:
- Grant administration/management, including collecting, analyzing, tracking and synthesizing data.
- Project management, including budget experience, in a higher education setting or a related field and in an environment of complex rules and processes.
- Experience managing federal or other complex grants, including reporting, fiscal oversight and regulatory compliance.
Equivalency Statement
The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.
All employees are required to successfully complete and pass a background screen, which includes a criminal history check.
Preferred Qualifications
Education:
- Master’s degree in Education, Business, Communications, or related field.
Experience:
- Professional work experience at a community college.
- Experience working with U.S. Department of Education or other state/federal agency grants.
EEO Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.
Salary : $32,500 - $36,500
