What are the responsibilities and job description for the Administrative Support Specialist position at Central Oregon Health Council?
Job Overview
The Senior Executive Assistant plays a vital role in ensuring seamless operations across executive leadership and program areas. This position requires exceptional organizational skills, proactive problem-solving abilities, and strong communication skills.
Key Responsibilities
- Coordinate and manage all aspects of board meetings, including scheduling, agenda preparation, logistics, and follow-up.
- Prepare, distribute, and archive board materials and meeting minutes.
- Facilitate communication and collaboration with board members and subcommittees.
Event & Subcommittee Coordination
- Organize and execute events and subcommittee meetings, ensuring all necessary resources and materials are in place.
- Liaise with vendors, venues, and other stakeholders to guarantee successful event planning and execution.
Executive Assistance
- Manage the Executive Director's calendar, travel arrangements, and correspondence with precision and discretion.
- Prioritize and handle incoming inquiries and requests on behalf of the Executive Director.
Program Manager Support
- Provide administrative support to agency program managers, including scheduling meetings, preparing reports, and managing documentation.
- Assist in coordinating internal communications and cross-departmental initiatives.
Team Oversight
- Supervise temporary or part-time administrative assistants, delegating tasks and monitoring performance.
- Provide training, guidance, and performance feedback to foster professional growth and team efficiency.
