What are the responsibilities and job description for the Community Affairs & Operations Assistant position at Central Oregon Intergovernmental Council?
Cascade East Transit is looking for a Community Affairs and Operations Assistant. $24.75/hour starting wage. Are you an administrative and project support superstar? Are you looking to support your local community in a position that includes steady work with great benefits? Come join a growing local agency, Cascades East Transit.
Role of Department:
The overarching purpose of COIC's transportation program is to strengthen regional transportation services and infrastructure through the development and implementation of regionally-based transportation plans, administration and operations, service coordination, and project development. A regional approach to transportation enhances efficiencies among transportation organizations and ensures regional connectivity for Central Oregon's residents, businesses, and visitors.
Job Purpose:
Provide programmatic support and assist in project coordination and support functions for Cascades East Transit (CET) programs activities within the Central Oregon region.
COIC Mission:
COIC supports the region as a trusted leader and partner, helping communities identify and address their unique and common needs through collaboration, shared service delivery, technical assistance, information sharing, and resource development.
Diversity and Inclusion:
COIC values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected, and responded to in ways which elevates the delivery of our services to Central Oregon Communities.This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position.
Essential Functions:
A person employed in this position must possess the capability to perform the following duties to be considered for this position. The duties are essential functions requiring the critical skills and expertise needed to meet job objectives.
Assignment of these tasks to this position does not preclude assignment of similar duties to other positions as needed to support the organization.
EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED
High School Diploma or GED and a minimum of 4 years of work experience performing administrative work and project support, or comparable work; or an equivalent combination of education and comparable work experience.Physical Requirements:
Mobility to work in a typical office setting, use standard office equipment and to drive a motor vehicle in order to visit bus stops and work sites; some walking, standing, stooping, occasional lifting up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.
Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Work Environment:
Standard office work environment with regular travel to other locations weekly, or as needed.
COIC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Role of Department:
The overarching purpose of COIC's transportation program is to strengthen regional transportation services and infrastructure through the development and implementation of regionally-based transportation plans, administration and operations, service coordination, and project development. A regional approach to transportation enhances efficiencies among transportation organizations and ensures regional connectivity for Central Oregon's residents, businesses, and visitors.
Job Purpose:
Provide programmatic support and assist in project coordination and support functions for Cascades East Transit (CET) programs activities within the Central Oregon region.
COIC Mission:
COIC supports the region as a trusted leader and partner, helping communities identify and address their unique and common needs through collaboration, shared service delivery, technical assistance, information sharing, and resource development.
Diversity and Inclusion:
COIC values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected, and responded to in ways which elevates the delivery of our services to Central Oregon Communities.This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position.
Essential Functions:
A person employed in this position must possess the capability to perform the following duties to be considered for this position. The duties are essential functions requiring the critical skills and expertise needed to meet job objectives.
Assignment of these tasks to this position does not preclude assignment of similar duties to other positions as needed to support the organization.
- Conduct research and report writing for CET as directed
- Meeting and logistical support, including scheduling and attending meetings and preparation of meeting minutes
- Provide staff support to CET committees, or other meetings as needed
- Travel to various building locations or sites to perform tasks such as, but not limited to, providing meeting support, updating rider guides and bus stop schedules, performing community outreach at businesses, and attending events
- Attendance of occasional events in evenings and on weekends
- Provide programmatic and administrative support such as, but not limited to placing phone calls, writing documents, reviewing data, creating presentations, etc.
- Creating and maintaining detailed and accurate spreadsheets
- Effectively communicate with partners, government, and community organization staff
- Complete filing, record keeping with a high level of detail and organization
- Assist in developing, tracking, and implementing Standard Operating Procedures within CET
- Assist with outreach and communication to the community for active projects
- Assist in the development of and monitoring of project budgets and tasks
- Assist in handling fares including accurate and honest accounting
- Develop and maintain effective, harmonious, and reasonable work relationships with others.
- Maintain regular and predictable work attendance in accordance with COIC policies.
- Other duties as assigned.
- Must have the ability to work as part of a team
- Must have the ability to communicate and interact positively
- Must have the ability to work professionally and collaboratively with diverse partner groups and be able to make decisions in accordance with policy, utilizing established systems
- Ability to understand standard public sector concepts and terminology
- Must have excellent customer service skills
- Effective oral and written communication skills
- Strong time and information management skills
- Ability to research issues and report findings effectively
- Knowledge of basic office procedures, machines, practices, and business English.
- Computer experience in spreadsheet and word processing programs including Microsoft Office or Microsoft 365 environment
- Must be able to work on detailed projects and follow established guidelines, requirements and policy
- Ability to plan for effective use of time in support of a variety of projects and programs
- Must be able to transcribe and type a variety of materials from a variety of sources
- Must maintain client and agency confidentiality
- Must have a valid driver license and access to a vehicle or equivalent means of transportation
- Must pass a criminal background check
EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED
High School Diploma or GED and a minimum of 4 years of work experience performing administrative work and project support, or comparable work; or an equivalent combination of education and comparable work experience.Physical Requirements:
Mobility to work in a typical office setting, use standard office equipment and to drive a motor vehicle in order to visit bus stops and work sites; some walking, standing, stooping, occasional lifting up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.
Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Work Environment:
Standard office work environment with regular travel to other locations weekly, or as needed.
COIC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary : $25
