What are the responsibilities and job description for the Human Resources Analyst position at Central Pierce Fire & Rescue?
ARE YOU A DYNAMIC HR PROFESSIONAL LOOKING TO JOIN AN AMBITIOUS AND DRIVEN HR TEAM IN SUPPORTING OUR FIRST RESPONDERS AND DRIVING OUR MISSION?
Do our Purpose and Ethos resonate with you?
Our Purpose
People Helping People
Our Ethos
This position is responsible for performing a full range of complex administrative, technical and professional human resources functions. Performs comprehensive human resources functions including worker’s compensation, employee relations, recruitment and selection, leave administration, benefit coordination, labor relations, records management and compliance with state and federal laws and regulations.
Central Pierce Fire & Rescue has recently become the second largest fire department in the State of Washington. We support over 600 employees (the majority of which are in the field supporting our community) on a daily basis. Our first responders cover roughly 178 square miles and serve a population of over 328,000.
This position will work at District Headquarters and be part of a 6-person HR team that works together to get the job done, no matter what the task is. While the majority of our work is accomplished during the week, there are times that we need to be flexible and work during the evening or on a weekend. Our goal is to ensure that the needs of the District are met. The ideal team member will be flexible, knowledgeable, compassionate and hard-working. Finally, they will want to be part of a division that not only takes care of our employees, but also takes care of each other.ESSENTIAL DUTIES AND RESPONSIBILITIES:
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Processes workers’ compensation incident reports, coordinates return to work and light duty arrangements; completes the annual OSHA reporting; participated in the District safety committee.
Processes all forms of leave of absences (FMLA, PFML, WA State Paid SIck Leave, etc.), coordinates return to work and light duty assignments, etc.
Administers policies, procedures, programs, contracts, collective bargaining agreements, and drug and alcohol testing program assuring compliance with applicable Federal, State and local laws, rules, and regulations.
Prepares and maintains a variety of records, files, and reports relative to human resource functions; establishes and maintains confidential employee records; purges and archives files and documents per RCW and WAC retention schedules.
Assists in performing employee recruitment and selection processes including advertising vacancies; conducts preliminary evaluation of applications; creates, prepares and administers examinations and interview questions; coordinates background checks and all other pre-employment screening processes.
Reviews, revises, implements and maintains a 100% electronic Human Resources records systems.
Conducts employee on-boarding and off-boarding.
Prepares and processes personnel actions and other human resource forms.
Coordinates promotional and employee recognition activities.
Collects, prepares and analyzes a variety of human resource data; prepares statistical, budgetary and narrative graphs and reports as required.
Participates in labor negotiations as assigned; assists the Human Resources DIrector by providing research, analysis and costing of contracts in support of negotiations; prepares and maintains documentation and files; drafts collective bargaining agreements; participates in labor/management activities as assigned.
Assists with compliance with federal, state and local laws regarding personnel practices, including affirmative action/equal employment opportunity, Fair Labor Standards Act, Family and Medical Leave Act, and Americans with Disabilities Act requirements, etc.
Works with divisions regarding a variety of matters including staffing and organization, employee development, disability accommodations, investigations and disciplinary matters, policy and contract interpretation and employment law.
Educates employees on benefit programs including health, life, and supplemental benefits; and pension programs; administers the District’s annual open enrollment process.
Develops, implements and monitors records and tracking systems related to employee leave benefits; maintains knowledge of applicable local, state and federal laws and regulations; ensures compliance with federal, state and local laws, regulations, policies and procedures.
Assists in the division budgeting process and processes all division billings and expenses.QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Preferred
Required
Certificates, Licenses and Registrations
Required
Desired
Knowledge, Skills and Abilities
Knowledge of:
Skilled in:
Ability to:
Tools & Equipment Used
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Recruitment Timelines
The timeline for this recruitment is set out below. It is the responsibility of each candidate to be available for each step of the process. At any point, if you are unable to attend a scheduled step, your application will be withdrawn and you will no longer be eligible to continue in the balance of the process.
Do our Purpose and Ethos resonate with you?
Our Purpose
People Helping People
Our Ethos
- Compassion
- Ownership
- Humility
- Trust
- Courage
This position is responsible for performing a full range of complex administrative, technical and professional human resources functions. Performs comprehensive human resources functions including worker’s compensation, employee relations, recruitment and selection, leave administration, benefit coordination, labor relations, records management and compliance with state and federal laws and regulations.
Central Pierce Fire & Rescue has recently become the second largest fire department in the State of Washington. We support over 600 employees (the majority of which are in the field supporting our community) on a daily basis. Our first responders cover roughly 178 square miles and serve a population of over 328,000.
This position will work at District Headquarters and be part of a 6-person HR team that works together to get the job done, no matter what the task is. While the majority of our work is accomplished during the week, there are times that we need to be flexible and work during the evening or on a weekend. Our goal is to ensure that the needs of the District are met. The ideal team member will be flexible, knowledgeable, compassionate and hard-working. Finally, they will want to be part of a division that not only takes care of our employees, but also takes care of each other.ESSENTIAL DUTIES AND RESPONSIBILITIES:
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Processes workers’ compensation incident reports, coordinates return to work and light duty arrangements; completes the annual OSHA reporting; participated in the District safety committee.
Processes all forms of leave of absences (FMLA, PFML, WA State Paid SIck Leave, etc.), coordinates return to work and light duty assignments, etc.
Administers policies, procedures, programs, contracts, collective bargaining agreements, and drug and alcohol testing program assuring compliance with applicable Federal, State and local laws, rules, and regulations.
Prepares and maintains a variety of records, files, and reports relative to human resource functions; establishes and maintains confidential employee records; purges and archives files and documents per RCW and WAC retention schedules.
Assists in performing employee recruitment and selection processes including advertising vacancies; conducts preliminary evaluation of applications; creates, prepares and administers examinations and interview questions; coordinates background checks and all other pre-employment screening processes.
Reviews, revises, implements and maintains a 100% electronic Human Resources records systems.
Conducts employee on-boarding and off-boarding.
Prepares and processes personnel actions and other human resource forms.
Coordinates promotional and employee recognition activities.
Collects, prepares and analyzes a variety of human resource data; prepares statistical, budgetary and narrative graphs and reports as required.
Participates in labor negotiations as assigned; assists the Human Resources DIrector by providing research, analysis and costing of contracts in support of negotiations; prepares and maintains documentation and files; drafts collective bargaining agreements; participates in labor/management activities as assigned.
Assists with compliance with federal, state and local laws regarding personnel practices, including affirmative action/equal employment opportunity, Fair Labor Standards Act, Family and Medical Leave Act, and Americans with Disabilities Act requirements, etc.
Works with divisions regarding a variety of matters including staffing and organization, employee development, disability accommodations, investigations and disciplinary matters, policy and contract interpretation and employment law.
Educates employees on benefit programs including health, life, and supplemental benefits; and pension programs; administers the District’s annual open enrollment process.
Develops, implements and monitors records and tracking systems related to employee leave benefits; maintains knowledge of applicable local, state and federal laws and regulations; ensures compliance with federal, state and local laws, regulations, policies and procedures.
Assists in the division budgeting process and processes all division billings and expenses.QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Preferred
- Bachelor’s Degree in Human Resources, Business Administration or Public Administration; and
- Five (5) years of increasingly responsible professional experience in Human Resources
- Previous human resources experience in a fire district or department
- Previous human resources experience in a unionized public sector employer
Required
- Bachelor’s Degree in Human Resources, Business Administration, Public Administration or related field; and
- Less than one (1) year of increasingly responsible human resources experience
- Associate’s Degree in Human Resources, Business Administration, Public Administration or related field; and
- One (1) – three (3) years of increasingly responsible human resources experience
- High School Diploma (or GED); and
- Three (3) - five (5) of increasingly responsible human resources experience
- An equivalent combination of education and experience that would likely provide the required knowledge, skills and abilities.
Certificates, Licenses and Registrations
Required
- Valid Washington State driver’s license in good standing
Desired
- SHRM Certified Professional in Human Resources (SHRM-CP)
- HRCI Professional in Human Resources (PHR)
Knowledge, Skills and Abilities
Knowledge of:
- Principles, practices, and techniques of public sector human resource administration including recruitment and staffing, benefits administration, classification and compensation, policy creation, union contracts, budgeting principles and processes and labor relations
- Pertinent federal, state and local laws, rules and regulations related to human resources management, including FLSA, leave laws, ADA(AA) and others
- Insurance and benefit program contracts, terminology and practices
- Technical record-keeping techniques and requirements
- Research methods, data collection and statistical analysis
- Effective recruitment, testing and selection practices
- Knowledge and expertise with MS Office products including Outlook, Word, Excel and PowerPoint; proficiency to learn new programs as required.
- Negotiation, conflict resolution and problem-solving strategies
- Effective and professional communication techniques for use with difficult individuals
- Tactful, patient and courteous interpersonal behavior
Skilled in:
- talking to others to convey information effectively.
- giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- communicating effectively orally and in writing as appropriate for the needs of the audience.
- actively looking for ways to help people.
- being aware of others' reactions and understanding why they react as they do.
- understanding the implications of new information for both current and future problem-solving and decision-making.
- considering the relative costs and benefits of potential actions to choose the most appropriate one.
- identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
- monitoring/assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- bringing others together and trying to reconcile differences.
- managing one's own time and the time of others.
Ability to:
- Work independently with little direction
- Contribute to a positive work environment and advise strategies to enhance staff morale and District workplace culture
- Read, interpret, apply and explain rules, regulations, contract provisions, policies and procedures
- Respond to, advise and resolve a variety of Human Resources or Risk Management issues, inquiries or complaints from managers, supervisors, employees, agencies, or the public
- Provide technical information and assistance to others concerning employee benefits, wage and salary administration, employment policies, and personnel transactions
- Establish and maintain trust, confidence, cooperative and effective working relationships with co-workers, elected officials, managers, supervisors, employees and the public
- Develop and implement programs, policies, and/or procedures to achieve specific goals and objectives; interpret, apply and explain rules, regulations, policies, and procedures
- Administer recruitment and selection processes
- Communicate effectively both orally and in writing
- Maintain regular and reliable attendance
- Preserve confidential and sensitive material and information; maintain sensitive internal and public relations situations with a high degree of firmness and professionalism
- Facilitate meetings and training
- Multitask and work in an environment with frequent interruptions
- Embrace change and provide positive solutions regarding change management
- Analyze personnel situations accurately and adopt an effective course of action
- Prepare, maintain and review human resource records, reports and documentation
- Be organized, detail orientated and efficient with daily work
- Prepare and proofread professional correspondence with proper grammar, spelling and tone. Use research and analytical methods, practices, and procedures to compile information, define and resolve issues, and recommend solutions; collect, compile, analyze and tabulate statistical data
Tools & Equipment Used
- Personal computer and printer(s)
- Calculator
- Copier/Fax/Scanner
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in an office setting. The work environment is fast-paced and moderately noisy.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand, walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is required to talk and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Candidates must complete formal online application.Recruitment Timelines
The timeline for this recruitment is set out below. It is the responsibility of each candidate to be available for each step of the process. At any point, if you are unable to attend a scheduled step, your application will be withdrawn and you will no longer be eligible to continue in the balance of the process.
| Step | Associated Dates |
| Application Period: | December 30, 2024 - January 15, 2025 at Noon |
| Online Skills Testing: | Completed by January 17, 2025 at Noon |
| One-Way Online Interview: | Completed by January 26, 2025 at Midnight |
| Notification of Invite to Oral Board: | January 30, 2025 |
| Oral Board Interviews: | February 6, 2025 |
| Notification of Invite to Chiefs Interview: | February 7, 2025 |
| Chief's Interview: | February 10, 2025 |
| Background Investigation: | Completed by March 7th (approximate) |
| Psychological Testing: | Completed by March 21st (approximate) |
| Tentative Start Date: | April 7, 2025 |
Salary : $92,040 - $111,888