Program Administrator for Summer School

Purpose Statement: The job of Summer School Program Administrator is done for the purpose of leading and overseeing the operation of the district’s summer school program for K-12 students. This position involves providing strong leadership, managing program operations, coordinating staff, and ensuring the program runs efficiently and in alignment with the district’s educational goals. The administrator will work closely with staff, community partners, parents, and students to deliver a high-quality, enriching educational experience that fosters student growth and achievement throughout the summer session.

This job reports to the Executive Director of Teaching and Learning

Essential Functions

Program Management:

Oversee the planning, coordination, and implementation of the summer school program.

Develop schedules and assign staff to meet the program's academic and extracurricular needs.

Ensure that the curriculum and instructional plans align with district objectives and state requirements.

Ensure compliance with health, safety, and educational regulations.

Sustain and advance a commitment to District values, vision, and goals.

Create an inclusive culture that promotes the ongoing improvement of teaching and learning for students and staff of all backgrounds.

Collaborate with school and district leaders to seamlessly integrate all special populations.

Be in the district at the program sites  to supervise summer school prior to and after scheduled start and end times. 

Staff Supervision and Support:

Recruit, hire, train, and supervise summer school staff, including teachers, support staff, and counselors.

Conduct staff training and regular meetings with staff to discuss program updates, concerns, and feedback, in collaboration with the Summer School Leadership Team. 

Review staff attendance and timesheets at the end of each week prior to payroll reconciliation.

Ensure accurate discipline, attendance and academic records for the program. 

Student Enrollment and Support:

Manage student registration, ensuring accurate records and maintaining a positive enrollment experience for students and families.

Provide guidance and support to students, ensuring they receive appropriate academic interventions.

Track student progress, attendance, and achievement throughout the summer program.

Meet with students and/or parents, when appropriate, to maintain summer school attendance requirements. 

Maintain an emotionally healthy and physically safe environment for staff and students.

Communication:

Maintain open communication with staff, parents and guardians, providing updates on student progress and program events.

Work with the Summer Program Leadership Team and community stakeholders to ensure that the program meets the needs of students.

Develop and distribute informational materials regarding the program, including handbooks, schedules, and policy guidelines.

Budget and Resource Management:

Develop and manage the summer school budget, ensuring effective use of resources, in collaboration with the Executive Director of Teaching and Learning.

Order materials and supplies necessary for the program.

Ensure that all instructional resources are available and functioning for staff and students.

Safety, Program Evaluation and Reporting:

Supervise school safety program; coordinate required drills to ensure compliance with regulations.

Prepare summer school reports as required, including analyzing data student outcomes and program effectiveness with the School School Leadership Team.

Provide a post-program evaluation to assess the success of the program and areas for improvement.

Submit reports to district administration regarding program performance, including feedback from staff, students, and families.

Working Environment

The administrator will be required to work up to 40 hours before staff training, full-time during the summer program, and up to 12 hours post program. Work outside of the regular work day includes weekly family events in the evening during the summer, and possible weekend work sessions prior to the start of the program.  The usual and customary methods of performing the job's functions require the following physical demands: significant lifting, carrying, pushing, and/or pulling; some climbing and balancing; significant stooping, kneeling, crouching, and/or crawling; and significant one finger dexterity. Generally the job requires 5% sitting, 40% walking, and 55% standing. The job is performed under minimal temperature variations and some hazardous conditions.

QUALIFICATION STANDARDS

B.S./B.A.

Valid and appropriate Oregon Teaching Certificate

Valid or ability to obtain Oregon Administrator License

Previous experience in educational administration or leadership.

Strong understanding of curriculum design, instructional practices, and educational policies.

Excellent communication and interpersonal skills.

Ability to work effectively with a diverse group of students, staff, and parents.
Strong organizational and time-management skills.
Ability to handle sensitive information and maintain confidentiality.

Preferred Qualifications

Bilingual in Spanish/English. 

We encourage multilingual candidates, and candidates with diverse lived experiences. We are seeking candidates with experience working with a broad range of individuals, cultures and communities. As our learning community grows more diverse, we grow stronger.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

SKILLS, KNOWLEDGE AND ABILITIES

SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: adhering to safety practices; administering first aid; applying assessment instruments; planning and managing projects; preparing and maintaining accurate records; operating equipment used in education; and using pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to de?ne issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: age appropriate activities; best practice teaching principles/techniques; concepts of grammar and punctuation; equipment and materials utilized for classroom instruction; federal, state and local policies, procedures and practices; health standards and hazards; principles of directing and motivating students; safety practices and procedures; and stages of child development

ABILITY is required to schedule activities; routinely gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and utilize equipment under a variety of conditions for multiple purposes. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of types of job-related equipment. In working with others, independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate to significant. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with detailed information/data; working with frequent interruptions; applying effective principles of teaching to direct and motivate students; creating an environment conducive to learning; supervising assigned teacher assistants and volunteers and managing classroom behavior.

Language Fluent in oral and written communication in English. Required - bilingual in English and Spanish. 

Responsibility Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others.

Important Dates: 

Program Planning: up to 40 hours from April - June 22, 2025

Training: June 23th- 26th

Summer Program: June 30th-July 31st, Monday-Thursday (Friday, dependent on funding)

Family Engagement Events: pre-program Orientation, weekly evening activities

Post Program Reports: August 1st

Time: 7:30-4:00 pm