Director of Financial Operations (DFO)

Posting Number

Posting Number 0801651

Classification Title

Director of Financial Operations (DFO)

Department

Research and Economic Development

Department Contact Email

trobertson-anderson@centralstate.edu

Job Summary / Basic Function

Job Summary :

The Division of Research and Economic Development and 1890 Land-Grant Programs at Central State University (CSU) seeks a Director of Financial Operations (DFO) to manage the administration of all USDA Federal and State, Capacity, and Foundation funds and assist the Director of Land-Grant Programs with the financial management of all awards. The incumbent will work closely with the 1890 Land-Grant programs implementation team and be responsible for overall grant compliance in conjunction with the Office of Sponsored Programs and Research (OSP&R), reporting and invoicing as well as providing grant administration and budget management support to the Land Grant Director and program staff. In addition, the DFO will work closely with the Land Grant Director and staff to implement and support finance and accounting procedures and policies across the Division. The DFO will work closely with the Director for OSP&R as well as the Dean for the College of Engineering, Science, Technology and Agriculture. The successful candidate will have at minimum of five years of experience managing grants in a College of Agriculture at an 1890 Land-Grant university, excellent accounting skills, keen attention to detail and a strong understanding of Academia and the 1890 Land-Grant tripartite mission.

Essential Duties and Responsibilities :

Grant Administration Compliance :

• Provide oversight to ensure compliance with all 1890 Land-Grant Programs and grant specific requirements, serving as 1890 Land-Grant Programs’ expert on individual grant requirements and regulations and developing systems and processes to ensure that 1890 Land-Grant Programs is in full compliance.
• Develop and implement training for all 1890 Land-Grant Programs funded grants on grant compliance.
• Develop and implement strategies and processes to ensure an effective and efficient grant administration process for the 1890 Land-Grant Programs that monitors project success, budget expenditures, trends, compliance, etc.
• Work with Accounts Payable and Accounts Receivable to ensure that sub-awards and vendor payments are accurate, timely, and coded correctly and that all grant invoices are recorded into the general ledger.
• Regularly monitor and update staffing matrix showing percentages of staff time committed to each grant, in compliance with funder restrictions. Prepare monthly, quarterly and YTD reports detailing staff funding sources and duration. Review staff time sheets each payroll cycle to ensure staff charges to grants are correct.
• Establish and maintain 1890 Land-Grant Programs’ official file for each grant.
• Manage and monitor all sub-awards, in collaboration with Director of Land-Grant and the OSP&R, to ensure grant compliance. Identify any concerns and issues and recommend actions to resolve them.
• Ensure 1890 Land-Grant Program’s system is regularly updated with all grant information and reports. Maintain an organized database of active grants and pending proposals.
• Manage the procurement process in collaboration with Director of Land-Grant Programs and OSP&R.
• Provide regular support to Director of Land-Grant Programs in grant implementation, including reporting, budget review, time sheet allocation, and monitor grant budgets to ensure that funds are spent according to project schedules and that staff adhering to budget limits.
• Work with Director and OSP&R staff to review budgets for new grant applications.
• Ensure the Finance Policy Manual is updated with respect to any grant requirements.
• Work with OSP&R to complete annual audits and resolve issues that may arise related to grants and other assigned schedules.
• Complete assigned General Ledger reconciliations monthly.
• Other duties as assigned.

Minimum Qualifications

Required Knowledge, Skills, and Abilities :

Minimum Qualifications

Preferred Qualifications

Central State University is an Equal Opportunity / Affirmative Action Employer

Posting Date

09 / 03 / 2024

Closing Date

Open Until Filled : Yes

Special Instructions to Applicants

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family / parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by : (1) mail : U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax : (202) 690-7442; or (3) email : program.intake@usda.gov. USDA is an equal opportunity provider, employer, and lender.

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