What are the responsibilities and job description for the Disbursement Specialist position at Central State University?
JOB SUMMARY:
Responsible for the preparation, disbursement, and accurate processing of vendor payments and payroll. Reconcile various disbursement transactions between operating systems and general ledger accounts. Assists with the review and preparation of annual 1099’s and W2’s. Participates in testing of Accounts Payable and Payroll module upgrades. Responds to disbursement inquiries and requests.
DUTIES AND RESPONSIBILITIES:
Accounts Payable Activity
Responsible for the preparation, disbursement, and accurate processing of vendor payments and payroll. Reconcile various disbursement transactions between operating systems and general ledger accounts. Assists with the review and preparation of annual 1099’s and W2’s. Participates in testing of Accounts Payable and Payroll module upgrades. Responds to disbursement inquiries and requests.
DUTIES AND RESPONSIBILITIES:
Accounts Payable Activity
- Respond to telephone inquiries from vendors and staff.
- Communicate all conditions to the originator of payment requests when unable to process
- payments.
- Establish and maintains all appropriate files both hard copy and electronically as needed.
- Follow up with vendors on TIN/Name mismatches.
Payroll Activity
- Ensures payrolls are processed in a timely and accurate manner
- Reviews all employee’s direct deposit information
- Maintains accurate payroll records and employee files, including manual check log
- Prepares various labor distribution postings for review by Disbursement Manager
- Prepares reports on monthly leave balances and accruals
- Handles all garnishments, deductions, and paid time off accruals
- Reviews the accuracy of payroll deductions to payroll output documents
- Maintains client confidence and protects operations by keeping information confidential.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Must be hands-on, organized, detail-oriented, accurate and have strong multi-tasking skills
- Must be able to thrive in a fast-paced environment
- Should demonstrate excellent verbal and written communication skills and be able to interact
- professionally with internal and external customers, with great customer service.
- Ability to work independently and within a group
- Proficiency in MS Office with working knowledge of Excel
- Experience with payroll outsourcing, ADP preferred, and Time and Expense systems, Ellucian–Banner Software
- FPC or CPP certification a plus
- Associate’s or Bachelor’s Degree in Business, Accounting or equivalent work experience
- Five to eight (5 to 8) years of experience in payroll processing and tax filings
Salary : $40,000
