What are the responsibilities and job description for the Administrative Assistant position at Central States Bus Sales, Inc.?
Central States Bus Sales is currently seeking a Full-Time Administrative Assistant for our Lexington, KY location. This position's primary purpose is to assist all office and shop personnel in administrative tasks.
Job Responsibilities
Job Responsibilities
- Answers and routes incoming calls, take messages, and deals tactfully with parties in emergency or delicate situations.
- Greets visitors and provides information.
- Enters deposits when necessary
- Maintains warranty information for all buses sold with vendors and in NetSuite.
- Invoicing through Netsuite software system.
- Processes payables through Netsuite purchase order system
- Perform monthly closing process and reports.
- Help process semi-annual physical inventory.
- Receiving/creating points of sale in the Netsuite system
- Perform special projects as needed for General Manager, Director of Bus Sales, President, and Blue Bird.
- Perform other duties as assigned
- High School diploma or equivalent required
- Knowledge of accounting operations, general ledger, and financial reporting preferred
- Knowledge of Microsoft Office Products with moderate computer skills and proficiency with Excel
- Can work independently and as part of a team
- Strong organizational and communication skills; ability to maintain professionalism under pressure.
- Analytical and problem-solving experience
- Excellent customer service skills, including phone skills
- Shipping and receiving experience a bonus
- The person in this position will be required to become a notary
- Medical Insurance ($0 premium on base medical plan!)
- Voluntary Dental and Vision Insurance
- 401K Retirement Plan with Employer Match
- Flexible Spending Account (FSA), Health Reimbursement Account (HRA) and Health Savings Account (HSA) with an Employer Contribution
- Company paid Life and AD&D insurance & Long Term Disability
- Generous Vacation and Personal time along with Paid Holidays
