Cooperative Purchasing Bidding Assistant

This is a full-time position that follows a regular Monday through Friday work schedule with the opportunity to telework from home and/or approved off-site locations.

Job Responsibilities:

• Assist with coordinating all cooperative purchasing activities for member districts and agencies;
• Support the marketing effort of the cooperative purchasing programs to potential members by developing documents, scheduling meetings, making meeting arrangements, designing announcements, etc. and assist with presentation preparation and delivery;
• Coordinate the distribution of line-item bid information, gather requests from members and compile select bid packets for distribution to vendors;
• Analyze line-item bid submission and make award recommendations;
• Distribute select bid award information to vendors and members;
• Prepare and distribute select ordering information and purchase lists to members after line-item bid award;
• Gather orders from members and distribute to vendors;
• Provide bid document and quantity cross checks for select bid categories;
• Prepare and distribute new member packets to prospective member agencies or school districts;
• Assist in the development and implementation of new bids, bid categories and new services to members;
• Gather and maintain mailing lists for targeted marketing mailings to members;
• Provide technical support for members and vendors using electronic bidding software;
• Attend conferences and setup exhibits in order to market cooperative purchasing to potential members;
• Compute and distribute invoices to members for services in accordance with program fee structure;
• Assist in coordinating and marketing new programs by distributing materials to members as new programs are designed and developed;
• Maintain and rotate bid samples as needed;
• Establish strong and productive working relationships with other CSIU staff, managers of departments, school districts and other agencies;
• Support systems for monitoring and analyzing of cooperative purchasing effectiveness through data gathering and report preparation;
• Provide high quality customer service to all members as requested;
• Assist other departments and staff in ordering furniture, equipment and supplies from various cooperative purchasing contracts;

Requirements:

• The minimum educational requirement is an Associate's degree; A High School Diploma/General Education Diploma (GED) with minimum five (5) years administrative, client services or appropriate experience can be substituted for the degree requirement;
• Experience in online bidding and/or public agency contracts is preferred;
• Knowledge of purchasing and materials management required;
• Proficiency in word processing, spreadsheet, database and web-based applications;
• Knowledge of financial accounting preferred;