What are the responsibilities and job description for the Office Assistant II Fin Aid/VA position at Central Texas College?
Office Assistant II Fin Aid / VA
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Posting Information Position Details
This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.
Position Information
Position Title Office Assistant II Fin Aid / VA
FLSA Non-Exempt
Full Time / Part Time Full Time
Department Veterans Servcies
Campus Central Campus
Location Central Campus
Hourly Rate 12.94
Hours Full-time, indicate working hours - Mon-Thu 7 : 30-5 : 30 Fri 7 : 30-11 : 30, Overtime, describe requirements - As needed during peak registration
Summary of Position
In-depth knowledge of the various financial aid programs in order to answer applicant’s questions. Enter financial aid documents required for specigic program awards as administered by the Associate Dean of Financial Aid. Be familiar with the operation of the computer programs to include input and proper review of student enrollment data as it pertains to financial aid. Oversee maintenance of financial aid folders , ensuring required documentation and correspondence is maintained accurately. Monitor and record all activities affecting the status of the students financial aid. ., initiate the notification of the review committee, the student and complete the processing of final outcome. Maintain suspense calendar for all reports and requirements for the Offices of Student Aid. Maintain inventory of all required supplies and forms necessary for operation of the Financial Aid / Veteran Services Offices. Perform all other duties as assigned with little or no supervision.
Minimum Required Education
High school diploma or GED required.
Minimum Required Experience
High school diploma / GED with six years wage earning clerical experience or certification / successful completion of 30 credit hours towards degree and two years wage earning clerical experience or Associates Degree and one year wage earning clerical experience is required.
A copy of certificates and / or college transcripts is required with application for evaluation purposes.
Required Knowledge, Skills and Abilities
Excellent general clerical / administrative skills
Must have good written and verbal communication skills.
Must be proficient with Microsoft Office software including Word, Excel, Access.
Ability to quickly learn new software programs such as Colleague Financial Aid Software, PeopleAdmin, Etrieve.
Ability to multi-task and function in a high stress administrative environment.
Pleasant personality and able to work with people.
Highly motivated and able to work with limited supervision.
Familiar with document imaging systems, scanning / retrieving documents
Set Priorities, meet deadlines and multi-task.
Must be able to handle sensitive matters, good telephone voice, and capable of projecting and articulating the policies of the Veterans Educational benefits programs.
Will be neat in appearance, should possess a pleasant personality and work well with others.
Capable of performing duties and responsibilities without supervision.
Posting Detail Information
Other Information
Overtime may be required during peak registration periods.
Management reserves the right to change the above duties and responsibilities at any time
