What are the responsibilities and job description for the Dean of Institutional Effectiveness position at Central Virginia Community College?
Posting Summary
Working Title
Dean of Institutional Effectiveness
Role Title
12 month - Administrative Faculty
Role Code
01123-SW
FLSA
Exempt
Pay Band
00
Position Number
292FA060
Agency
Central Virginia Community College
Agency/Division
Central Virginia Community College (Div)
Work Location
Lynchburg - 680
Hiring Range
Minimum - $78,685 annually
Emergency/Essential Personnel
No
EEO Category
A-Official or Administrator
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Typically, Monday through Friday 8am to 5pm
Sensitive Position
No
Job Description
Central Virginia Community College is located in Lynchburg, Virginia, in view of the Blue Ridge Mountains. CVCC is a comprehensive two-year institution of higher education with an enrollment of approximately 5,000 students in occupational/technical programs and university-parallel/college transfer programs.
Directs and coordinates college planning, assessment, and continuous improvement activities, provides input based on data and evidence to support policy development and implementation. Reports to the President. Serves as the college’s Accreditation Liaison with the Southern Association of Colleges and Schools Commission on Colleges. Supervises the Research Analyst, as well as support staff assigned to the unit. Collaborates and communicates regularly with the President, Vice Presidents, Deans, college faculty and staff to facilitate planning and evaluation efforts of the college. Interacts with VCCS and other state officials/agencies. Provides regular reports to the CVCC Local Board regarding institutional effectiveness activities.
Planning & Assessment: Initiates, coordinates and maintains the implementation of the CVCC Strategic Plan and VCCS Strategic Plan assessment activities to demonstrate the extent to which the college is fulfilling its mission annually and over time. Documents the progress towards institutional and departmental goals. Ensures that compliance with SACSCOC accreditation requirements is incorporated into the planning and evaluation process of the college. Initiates, coordinates and maintains the accountability for academic assessment and college-wide assessment activities directly related to institutional effectiveness. Facilitates the development of a culture of evidence within the institution and supports the development and assessment of college-wide institutional goals, student learning outcomes and administrative/educational support outcomes. Coordinates faculty, staff, student, and related committees and task groups in the development and pursuit of academic assessment activities, and in using assessment results for the improvement of student retention; student persistence in achievement of student goals; and improvement of degree programs, general education, developmental studies, and other aspects of the college’s curriculum. Anticipates and creates data for institutional planning for budgeting, faculty productivity, regional demographics, strategic planning and initiatives, and other institutional needs. Directs and administers CVCC’s Academic Program Review process.
Research: Communicates with the grants writer, faculty and staff on the development of grant proposals. Coordinates and assists with cooperative planning, research, and evaluation activities within the College, and between the College and the VCCS. Coordinates and assists with the development and maintenance of information systems related to assessment efforts. Recommends changes in policies and operational procedures based on evidence and recommends strategies for the continued positive development of the College. Coordinates and assists with the preparation and dissemination of reports, research briefs, newsletters, and other communications. Recommends and coordinates research projects and/or studies of College programs, services, and activities including, but not limited to, student services, instructional evaluation, student success efforts, instructional costs, faculty data, management policies, student learning outcomes, administrative/educational support outcomes, and program planning and review. Serves as central repository of statistical reports, and serves as a technical consultant to the faculty and staff in research activities related to their various functions or programs. Serves as a point for referral of requests from administrative and instructional faculty or from outside the college, for research data, e.g., questionnaires from educational and governmental agencies. Prepares reports as required by the VCCS, SCHEV, IPEDS and other agencies, to include facilities space utilization reports. Researches, collects, develops and provides data to assist in determining the educational needs of the CVCC planning region and assists appropriate staff in transforming those needs into viable educational programs and services.
Accreditation: Coordinates the preparation of the annual profiles and any other reports requested by SACSCOC. Ensures that electronic institutional data submitted to SACSCOC are accurate and timely. Maintains documentation files and systems of all accreditation materials for SACSCOC, such as, reports related to the decennial review; accreditation committee reports; accreditation manuals, standards, and policies; schedules of all visits; and correspondence from accrediting offices. Familiarizes faculty, staff, and students with the Commission’s accrediting policies and procedures, and with particular sections of the accrediting standards and Commission policies that have application to certain aspects of the campus (e.g., library, continuing education) especially when such documents are adopted or revised. Serves as a contact person for Commission staff. Serves as a resource person during the decennial review process and helps prepare for and coordinate reaffirmation and other accrediting visits. Coordinates the collection and notification of substantive changes and program developments in accord with the substantive change policies of the Commission.
Governance: Facilitates the overall college governance process for the college, including membership, scheduling, workflows, and expectations. Represents the Office of Institutional Effectiveness and Strategic Planning on the Evaluation and Assessment Committee and the College Governance Council. Serves as permanent chair of the Annual Budget Planning Committee and facilitates the annual strategic budget planning process.
Directs and coordinates college planning, assessment, and continuous improvement activities, provides input based on data and evidence to support policy development and implementation. Reports to the President. Serves as the college’s Accreditation Liaison with the Southern Association of Colleges and Schools Commission on Colleges. Supervises the Research Analyst, as well as support staff assigned to the unit. Collaborates and communicates regularly with the President, Vice Presidents, Deans, college faculty and staff to facilitate planning and evaluation efforts of the college. Interacts with VCCS and other state officials/agencies. Provides regular reports to the CVCC Local Board regarding institutional effectiveness activities.
Planning & Assessment: Initiates, coordinates and maintains the implementation of the CVCC Strategic Plan and VCCS Strategic Plan assessment activities to demonstrate the extent to which the college is fulfilling its mission annually and over time. Documents the progress towards institutional and departmental goals. Ensures that compliance with SACSCOC accreditation requirements is incorporated into the planning and evaluation process of the college. Initiates, coordinates and maintains the accountability for academic assessment and college-wide assessment activities directly related to institutional effectiveness. Facilitates the development of a culture of evidence within the institution and supports the development and assessment of college-wide institutional goals, student learning outcomes and administrative/educational support outcomes. Coordinates faculty, staff, student, and related committees and task groups in the development and pursuit of academic assessment activities, and in using assessment results for the improvement of student retention; student persistence in achievement of student goals; and improvement of degree programs, general education, developmental studies, and other aspects of the college’s curriculum. Anticipates and creates data for institutional planning for budgeting, faculty productivity, regional demographics, strategic planning and initiatives, and other institutional needs. Directs and administers CVCC’s Academic Program Review process.
Research: Communicates with the grants writer, faculty and staff on the development of grant proposals. Coordinates and assists with cooperative planning, research, and evaluation activities within the College, and between the College and the VCCS. Coordinates and assists with the development and maintenance of information systems related to assessment efforts. Recommends changes in policies and operational procedures based on evidence and recommends strategies for the continued positive development of the College. Coordinates and assists with the preparation and dissemination of reports, research briefs, newsletters, and other communications. Recommends and coordinates research projects and/or studies of College programs, services, and activities including, but not limited to, student services, instructional evaluation, student success efforts, instructional costs, faculty data, management policies, student learning outcomes, administrative/educational support outcomes, and program planning and review. Serves as central repository of statistical reports, and serves as a technical consultant to the faculty and staff in research activities related to their various functions or programs. Serves as a point for referral of requests from administrative and instructional faculty or from outside the college, for research data, e.g., questionnaires from educational and governmental agencies. Prepares reports as required by the VCCS, SCHEV, IPEDS and other agencies, to include facilities space utilization reports. Researches, collects, develops and provides data to assist in determining the educational needs of the CVCC planning region and assists appropriate staff in transforming those needs into viable educational programs and services.
Accreditation: Coordinates the preparation of the annual profiles and any other reports requested by SACSCOC. Ensures that electronic institutional data submitted to SACSCOC are accurate and timely. Maintains documentation files and systems of all accreditation materials for SACSCOC, such as, reports related to the decennial review; accreditation committee reports; accreditation manuals, standards, and policies; schedules of all visits; and correspondence from accrediting offices. Familiarizes faculty, staff, and students with the Commission’s accrediting policies and procedures, and with particular sections of the accrediting standards and Commission policies that have application to certain aspects of the campus (e.g., library, continuing education) especially when such documents are adopted or revised. Serves as a contact person for Commission staff. Serves as a resource person during the decennial review process and helps prepare for and coordinate reaffirmation and other accrediting visits. Coordinates the collection and notification of substantive changes and program developments in accord with the substantive change policies of the Commission.
Governance: Facilitates the overall college governance process for the college, including membership, scheduling, workflows, and expectations. Represents the Office of Institutional Effectiveness and Strategic Planning on the Evaluation and Assessment Committee and the College Governance Council. Serves as permanent chair of the Annual Budget Planning Committee and facilitates the annual strategic budget planning process.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Demonstrated leadership and experience in academic and student affairs
Strong fiscal management linking resource allocations to planning and priorities
Experience ensuring compliance with regional and program-level accrediting agencies
Understanding of and commitment to the mission and vision of Central Virginia Community College
Understanding of and commitment to the mission and vision of Central Virginia Community College
Additional Considerations
Masters in education or related field of study
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
Conference and Accreditation Meetings
Posting Detail Information
Posting Number
FAC_1545P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
02/14/2025
Job Close Date
03/14/2025
Open Until Filled
Agency Website
Click Here for Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $78,685
