What are the responsibilities and job description for the Enrollment Specialist position at Central Virginia Community College?

Posting Summary

Working Title

Enrollment Specialist

Role Title

Education Support Spec II

Role Code

29143-SW

FLSA

Nonexempt

Pay Band

Position Number

292W0057

Agency

Central Virginia Community College

Division

Central Virginia Community College (Div)

Work Location

Lynchburg - 680

Hiring Range

$16 - $18 hourly

Emergency/Essential Personnel

EEO Category

F-Admin Supp

Full Time or Part Time

Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

29 hours per week, typically Monday through Friday, hours may vary during peak enrollment periods.

Sensitive Position

Job Description

Central Virginia Community College is located in Lynchburg, Virginia, in view of the Blue Ridge Mountains. CVCC is a comprehensive two-year institution of higher education with an enrollment of approximately 5,000 students in occupational/technical programs and university-parallel/college transfer programs.

Provide customer service to walk-in students, faculty, staff, and administrative support for the Office of Admissions and Records. Manage main phone line assisting with admission/enrollment questions and directing other calls to appropriate personnel.

Primary Duties:

1. Working hours: TBD. Available between the hours of 8 AM-5 PM M-F; occasional evenings until 7 PM during the start of the semester and during graduation. Occasional Saturdays 1-2 times a semester.

2. Provide front counter customer service in-person, and via email and telephone. Serve as the primary point of contact for the main telephone line assisting students with various questions regarding admission, enrollment, graduation, transcript requests, etc. Return voicemails and emails within 24 hours.

3. Assist with graduation application processing and ceremony preparations.

4. Work with various departments throughout the college assisting staff with enrollment services, roster questions, general information, etc. Update the Attendance Procedures and Syllabus Attachment documents each semester to inform faculty of key academic dates and deadlines for rosters and serve as the point of contact for faculty questions regarding rosters and student attendance.

5. Run queries using PeopleSoft, complete mail and email merges, and process letters using Microsoft Word.

6. Process all class rosters submitted by each division electronically, performing drops and/or withdrawals as indicated; keeping any email communications or paper rosters alphabetized and well organized by class section, and student records accurate.

7. Assist students with:

a. Enrolling and dropping courses

b. Printing class schedules

c. Explaining admission requirements

d. General questions about transcript requests, FERPA, etc.

e. Directing students to the appropriate person and/or department

f. Various processes available using their “My CVCC” account

8. Responsible for scanning/linking incoming forms and processed paperwork to keep student files up-to-date and complete.

Secondary/Shared Duties:

1. Scan, link, shred, and perform file maintenance

2. Assist with duties as assigned by Coordinator of Admissions and Records

3. Assist Admissions and Records staff with purging files yearly

4. Processing applications, transcript requests, curriculum placements, grade changes, name and address changes, FERPA requests, etc., as necessary

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

1. Prompt, courteous and professional customer service to students and staff.

2. Strong computer skills including typing at least 45 wpm with 95% accuracy.

3. Ability to work with minimum supervision in a busy office.

4. Proficient with the use of MS Word, Excel, and Outlook.

5. Ability to multi-task and maintain accurate records.

6. Strong organizational abilities including file maintenance.

7. Excellent written and oral communication skills.

8. Team oriented; ability to work well with others to accomplish common goals.

Additional Considerations

Experience with PeopleSoft

Operation of a State Vehicle

Supervises Employees

Required Travel

Minimal

Posting Detail Information

Posting Number

WGE_2360P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

01/30/2025

Job Close Date

02/14/2025

Open Until Filled

Agency Website

Click Here for Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Salary : $16 - $18

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