What are the responsibilities and job description for the Administrative Assistant 3 position at Centralia College?
About Us
Centralia College is on a 30-acre campus of modern buildings set among walking paths, lawns, and native plantings just a few blocks from the heart of Centralia, Washington. The college has served students in the Lewis County region since 1925 and is the oldest continuously operating community college in Washington State. The city of Centralia is a historic railroad and river shipping hub with a vibrant downtown and railway station.
As a comprehensive community college, Centralia College offers academic transfer and workforce programs, as well as adult basic education, English as a Second Language (ESL), and personal enrichment classes. The college also offers five Bachelor of Applied Science degrees.
In addition to the main campus in Centralia, Centralia College East in Morton is a smaller site that serves the needs of students in east Lewis County. Centralia College is committed to the success of all students, and thus also provides educational programs at two corrections centers in southwest Washington and one juvenile facility. In total, the college serves more than 4,800 students annually. For nearly 100 years, several generations of Lewis County residents have looked to Centralia College for their education and training needs.
Centralia College is committed to student success, academic excellence, and enhancing and supporting our diverse community in an inclusive and equitable learning environment. We encourage applicants with demonstrated experience collaborating with, and serving, people from a wide range of backgrounds.
For more information on Centralia College and the Centralia area, call 360-736-9391 or visit www.centralia.edu.
Job Description
Under direction from the Dean of Student Success and Retention, the Administrative Assistant performs a variety of complex tasks, which include but are not limited to the following: establish office procedures and standards, establish priorities and deadlines, coordinate office operations, word processing, spreadsheet and database computer functions, data entry of course information into the PeopleSoft/ctcLink system, meeting scheduling, preparation of confidential correspondence, department budget status monitoring and reconciliation, travel arrangements, and other related duties as assigned.
Duties and Responsibilities
High school graduation or GED.
AND
Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
OR
Formal education will substitute year-for-year for experience.
Preferred Qualifications
There is one 40 hours per week, 12-month position. Classified employees are represented by the Washington State Federation of State Employees (WFSE). The state of Washington provides a comprehensive benefits package for state employees.
DEADLINE: The position extended to and will close on February 23, 2025. The screening committee will begin their review February 24, 2025.
Compensation
Monthly Salary: Range 40 ($3,477 - $4,517)
APPLICATION PROCESS
Interested candidates may apply by submitting the following items
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
Background Check
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
EEO Statement
Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.
It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.
Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Equity, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.
The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.
Jeanne Clery Statement
Notice of Availability of Annual Security Report-Centralia College's Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-623-8947.
Title IX Statement
Centralia College is compliant with Title IX best practices. For more information visit, Title IX.
Centralia College is on a 30-acre campus of modern buildings set among walking paths, lawns, and native plantings just a few blocks from the heart of Centralia, Washington. The college has served students in the Lewis County region since 1925 and is the oldest continuously operating community college in Washington State. The city of Centralia is a historic railroad and river shipping hub with a vibrant downtown and railway station.
As a comprehensive community college, Centralia College offers academic transfer and workforce programs, as well as adult basic education, English as a Second Language (ESL), and personal enrichment classes. The college also offers five Bachelor of Applied Science degrees.
In addition to the main campus in Centralia, Centralia College East in Morton is a smaller site that serves the needs of students in east Lewis County. Centralia College is committed to the success of all students, and thus also provides educational programs at two corrections centers in southwest Washington and one juvenile facility. In total, the college serves more than 4,800 students annually. For nearly 100 years, several generations of Lewis County residents have looked to Centralia College for their education and training needs.
Centralia College is committed to student success, academic excellence, and enhancing and supporting our diverse community in an inclusive and equitable learning environment. We encourage applicants with demonstrated experience collaborating with, and serving, people from a wide range of backgrounds.
For more information on Centralia College and the Centralia area, call 360-736-9391 or visit www.centralia.edu.
Job Description
Under direction from the Dean of Student Success and Retention, the Administrative Assistant performs a variety of complex tasks, which include but are not limited to the following: establish office procedures and standards, establish priorities and deadlines, coordinate office operations, word processing, spreadsheet and database computer functions, data entry of course information into the PeopleSoft/ctcLink system, meeting scheduling, preparation of confidential correspondence, department budget status monitoring and reconciliation, travel arrangements, and other related duties as assigned.
Duties and Responsibilities
- Provides a variety of high-level administrative support to the Dean of Student Success and Retention. Serves as a liaison between staff, faculty, students, and the public.
- Exercises sound judgment and problem-solving skills in decision-making and promotes positive working relationships with the dean, peers, faculty, and administrators.
- Monitors, coordinates, and ensures completion of a variety of activities and projects on behalf of the dean.
- Prepares reports, budget, contract, or grant proposals.
- Works with the dean, department chairs, and faculty to manage and coordinate the development of course schedules for each quarter.
- Participates in budget preparation and management, monitors budget status and expenditures.
- Assists in developing and applying division standards and procedures to ensure adherence to policies regarding budgeting; purchasing; travel and expense reporting; contract and grant administration; and other processes, as needed.
- Coordinates personnel tasks such as recruitment, selection, appointment, onboarding, and evaluations.
- Establishes procedures and interprets college policies and procedures.
- Coordinates with other college staff on administrative practices and procedures.
- Prioritizes and assures that all follow-up communication is managed sensitively, and that confidentiality is maintained for the purpose of maintaining integrity and trust.
- Provides direct secretarial support to the dean and coordinates office operations; maintains calendars; establishes and cancels appointments, meetings, and conferences; resolves scheduling conflicts; and establishes priorities.
- Other duties as assigned.
- Ability to: work accurately and independently; read, understand, and interpret policies and procedures; develop written reports; and work effectively with others.
- Knowledge of the college's classes and programs, particularly those in the Arts and Sciences Division.
- Knowledge of the college's structure, policies, and governance.
- Strong communication skills, both verbal and written.
- Excellent customer service skills and the ability to build rapport with internal and external customers.
- Competency in recognizing systemic and structural inequities.
- Knowledge of appropriate measures that promote diversity, equity, and inclusion.
- Willingness to learn new skills and adapt to frequent changes in the work environment.
- Skill in the effective and accurate use of ctcLink in day-to-day operations.
- Ability to use the primary features of Microsoft Word, Excel, Outlook, Teams and other office applications effectively.
- Knowledge and demonstrated application of office procedures and practices; business management practices, research methods and data collection; communication and correspondence practices.
High school graduation or GED.
AND
Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
OR
Formal education will substitute year-for-year for experience.
Preferred Qualifications
- Associate's degree from an accredited college or university.
- Experience working in a high school or college setting.
- Experience working with students from various age groups.
- Experience providing student guidance
- Experience communicating with ethnically and culturally diverse adolescents.
- Experience managing and training students while maintaining quality service.
- Experience using computer applications such as word processing, presentation, spreadsheet, CTC, EAB, database and desktop publishing software.
- Excellent customer service skills.
- Strong organizational, interpersonal and problem-solving skills.
- Commitment to a philosophy promoting student success.
There is one 40 hours per week, 12-month position. Classified employees are represented by the Washington State Federation of State Employees (WFSE). The state of Washington provides a comprehensive benefits package for state employees.
DEADLINE: The position extended to and will close on February 23, 2025. The screening committee will begin their review February 24, 2025.
Compensation
Monthly Salary: Range 40 ($3,477 - $4,517)
APPLICATION PROCESS
Interested candidates may apply by submitting the following items
- Online Application
- Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
- Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
- List of at least three professional references with contact information. References are typically contacted after interviews.
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
Background Check
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
EEO Statement
Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.
It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.
Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Equity, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.
The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.
Jeanne Clery Statement
Notice of Availability of Annual Security Report-Centralia College's Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-623-8947.
Title IX Statement
Centralia College is compliant with Title IX best practices. For more information visit, Title IX.
Salary : $40
