Pharmacy Coordinator

POSITION FUNCTION

The Pharmacy Coordinator is responsible for supporting the efficient and accurate conduct of clinical trials under the direction of Research Management. The Pharmacy Coordinator will support the clinical team and demonstrate exemplary patient care. The Pharmacy Coordinator will maintain accurate and detailed records of the Investigational Product while supporting blinded and unblinded clinical studies.

ESSENTIAL FUNCTIONS

• Prepare medications under the direction of a pharmacist or physician
• Maintain and inspect expiration dates for all IP, medications and supplies needed for pharmacy use
• Maintain drug accountability logs for all medications including oral, injectable medication, etc.
• Ensure drug accountability logs are accurate and up-to-date by the end of the business day
• Maintain proper storage and security conditions for all drugs as outlined and required by protocol
• Maintain temperature logs for ambient rooms, refrigerators, and freezers
• Establish and maintain patient drug administration records for Sponsors, CROs, Regulatory Agencies, or other industry representatives
• Follow protocol-established procedures for each clinical trial such as labeling vials and/or bottles with appropriate subject information
• Renew DEA license and Pharmacy license as required
• Establish good working relationships with Sponsors, CROs, and other industry representatives
• Ensure availability of documents, records, used and unused drug for all monitoring visits whether blinded or unblinded
• Ensure accurate completion of Case Report Forms (CRFs) and Electronic Data Capture for clinical trials specific sites
• Follow procedures outlined by the Sponsor, CRO or other industry representative for drug destruction for the close-out of the clinical trial
• Train employees and model continuous improvement practices
• Other duties as assigned

EDUCATION/EXPERIENCE

Minimum:

• Canada: College/University degree
• US: HS/GED

• 1-year hospital or pharmacy experience

Preferred:

• Canada/US: Certification or Technical Diploma in Pharmacy

• 2 or more years of hospital or pharmacy experience

CORE COMPETENCIES/SKILLS

Prerequisite (Essential):

• Excellent communication skills (verbal and written)
• Excellent computer skills (MS Word, Excel and Outlook)
• Attention to detail
• Ability to manage time efficiently
• Self-directed
• Teamwork & Collaboration
• Proficient level of clinical, interpretive and analytical skills with organizational skills for project planning
• Flexible & Adaptable
• Strong knowledge of ICH GCP, FDA & HC Division 5 guidelines

Foundation:

• Conflict resolution
• Receptive to feedback
• Empowering & Developing others
• Empathy Skills
• Planning and organizing skills
• Excellent problem-solving skills
• Achievement oriented
• Analytical ability
• Initiative
• Decision making

Leadership:

• Forward thinking
• Innovative
• Creative 
• Strategic thinking
• Self confidence
• Strong interpersonal skills

PHYSICAL DEMANDS

• Physical demands include but not limited to prolonged sitting, light lifting, standing, reaching, walking, and bending.
• Frequently required to complete work on the computer in a seated position
• May be required to lift light boxes (10 - 20lbs)

WORKING CONDITIONS

• Modern medical office environment.
• Required to follow all healthcare industry OHSA and OSHA guidelines
• Required to perform duties in relation to PHIPA, HIPAA, PIDEDA
• Some positions may require overnight/weekend hours

BENEFITS

• Opportunities to work with internationally renowned physicians
• Comprehensive health benefits, competitive salary
• RRSP and 401(k) contribution matching
• Continued opportunities for growth & development; yearly education allowance   
• Paid holiday closures and employee appreciation days off