Executive Assistant

Position: Executive Assistant

Reports to: CEO

Direct Reports: None

Hours: Full Time

FLSA Status: Salary

Compensation: $55K - $65K DOE

Location: 1110 N Adair St. Cornelius OR 97113

CENTRO CULTURAL BACKGROUND

Founded in 1972 by migrant farmworkers, Centro Centro serves as a hub for Latino culture, economic empowerment, policy advocacy and civic engagement, supportive housing and stabilization, comprehensive food security services, community health and wellness, senior programming; and K-12 STEM education and youth development. Our programs and services remove barriers to health, well-being, and economic mobility to achieve prosperity and self-determination.

POSITION DESCRIPTION

The Executive Assistant reports to the Executive Director. The information handled is sensitive and requires confidentiality and discretion at the highest level. The Executive Assistant will have continuous communication with executives and management at all levels, including partners in private/public sectors, community organizations and stakeholders.

This role supports the CEO in managing day-to-day workload and responding to internal and external communications. Duties include: meeting logistics and follow up, managing multiple calendars within the executive team, organizing travel, facilitating collaborations with community partners, serving as the liaison with the board of directors, and coordinating other special projects as assigned. This position also supervises the Information and Referral Lead.

To be successful in this role, you should be well-organized, have excellent time management skills and be able to work independently without supervision.

ESSENTIAL RESPONSIBILITIES

• Act as the point of contact for the CEO.
• Represent the CEO at external meetings as needed.
• Support Leadership Team meetings and communication as needed.
• Manage information flow in a timely and accurate manner.
• Manage executive emails, calendars and meeting schedules.
• Manage board of directors communication and meeting logistics.
• Make travel and accommodation arrangements.
• Research and prepare documents for review and presentation by executive staff.
• Format information for internal and external communication – emails, presentations, reports, etc.
• Use various software, including Microsoft and Google Suites.
• Manage emails and other correspondence.
• Participate in organizational committee(s).
• Supervise Information and Referral Lead:
• Performance Management:
• Set performance goals and objectives for I&R Lead.
• Conduct regular performance evaluations and provide constructive feedback.
• Identify training and development needs and coordinate appropriate programs.
• Address performance issues and implement corrective actions when necessary.
• On-site presence required [5] days per week at the discretion of the supervisor.
• Manage special projects and perform other duties as assigned.

EQUITY

At Centro Cultural, our foundation is equity and belonging. Our team is deeply connected to and invested in our community throughout Oregon. This is our familia, and we work to meet people where they are and feel a responsibility to ensure everyone has the opportunity to thrive. We live by the motto that: la comunidad es nuestra fuerza, the community is our strength.

PREFERRED COMPETENCIES AND SKILLS

Centro Cultural recognizes and values lived experience as demonstration of professional competencies and skills. We review applications using a comprehensive approach, identifying candidate strengths. The ideal candidate has the following skills and experiences or their equivalent, demonstrating ability to perform position responsibilities:

• A passionate commitment to the goals and mission of Centro Cultural
• Familiarity with low income, Latino, and other communities of color.
• Deliver services through a culturally specific lens
• Bachelors degree in social work, business or related field
• Lived experience or background working with low-income communities and knowledge of barriers to service navigation
• 1 year experience working within a team environment
• 4 years experience using databasesGoogle Suite, and other digital tools.
• Strong relationship building and communication skills
• Ability to work under pressure and effectively handle multiple tasks.
• Ability to troubleshoot technology issues
• Self-starter, exceptional work ethic, and team-oriented player.
• Discretion and confidentiality.
• Ability to meet deadlines in a fast-paced, quickly changing environment.
• Proactive approach to problem-solving with strong decision-making skills.
• Strong organizational and time management skills.
• Excellent speaking, reading, and writing skills.

REQUIREMENTS

• Complete Background Check
• Ability to work evenings and weekends to meet deadlines
• Possess current driver’s license and auto insurance coverage
• Ability to travel out of town to attend workshops or trainings
• Bilingual English-Spanish speaking skills

PHYSICAL DEMANDS/WORK ENVIRONMENT

This position is approximately 70% in an office environment and 30% in community locations or other Centro locations. Working conditions are standard for an office environment. While performing the duties of this job, the employee will:

• Engage in regular communication in person as well as through electronic means
• Routinely use computer laptops, tablets, desk phones, photocopiers and monitors, including digital screens
• Ability to sit and stand for long periods
• Occasionally move up to 30 pounds when setting up for tabling events

Centro Cultural is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

BENEFITS

Centro Cultural provides a generous benefits package that includes:

• Health Plans including Medical, Dental, Vision, and Alternative Care
• FSA – Flexible Spending Account for Medical & Dependent Care expenses
• 401k Plan with Match after 90 days
• Employee Assistance Program
• Employer-sponsored Life, AD&D, and Short-Term Disability Insurance
• Paid Time Off (Holidays (13), Vacation, Sick, and Personal Days (4))
• Paid Leave (Jury Duty, Bereavement, Sabbatical, Personal Safety)
• Pet insurance and gym memberships discounts

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Google Suite: 4 years (Preferred)
• working with low income communities: 1 year (Preferred)
• working within a team: 1 year (Preferred)
• Supervising: 1 year (Preferred)

Language:

• Spanish (Required)

Ability to Commute:

• Cornelius, OR 97113 (Preferred)

Ability to Relocate:

• Cornelius, OR 97113: Relocate before starting work (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: In person

Salary : $55,000 - $65,000