Purchasing & Inventory Control Coordinator

Description

Position Summary:

The Purchasing and Inventory Control Coordinator will oversee the daily operations of purchasing to ensure efficient procurement of equipment, parts and supplies. This includes monitoring and tracking orders/service calls to ensure timely delivery, maintaining adequate inventory levels to reduce obsolete inventory, tracking vendor quotas, and managing costs. The Purchasing and Inventory Control Coordinator reports directly to the Accounting and Administration Manager.

Primary Responsibilities:

Manage Purchasing and Supply Department:

• Oversee the daily operations of the purchasing/receiving of equipment, parts and supplies.
• Ensure efficient and effective procurement of equipment, parts and supplies.

Support Sales Imaging Process:

• Coordinate with the sales team to meet their needs.
• Communicate status of orders to sales team

Supply Sourcing:

• Identify and evaluate suppliers to ensure the best value and quality.
• Negotiate contracts and terms with suppliers.

Purchasing:

• Manage ordering of equipment, parts and supplies.
• Monitor and track orders to ensure timely delivery.
• Track and report status on Manufacture Quotas.

Inventory Management:

• Maintain accurate inventory records.
• Conduct regular inventory audits and reconciliations.
• Implement inventory control procedures to minimize stock discrepancies.

Warranty Management:

• Track and manage warranties for purchased equipment, parts and supplies.
• Coordinate warranty claims and ensure timely resolution.

Supply Cost Control:

• Monitor and analyze supply costs.
• Develop and implement strategies to reduce expenses and improve cost efficiency.

Data Control:

• Update pricing in ERP software system
• Ensure status, condition and installation dates are accurate
• Monitor new product

Reporting:

• Report directly to the Accounting and Administrations Manager.
• Prepare and present regular reports on purchasing, inventory, and cost control activities.

Compliance and Standards:

• Ensure compliance with company policies and procedures.
• Maintain high standards of quality and service in all purchasing and inventory activities.
• Ensure Standard Operating Procedures are documented and current.

Collaboration:

• Work closely with other departments to ensure alignment and support for overall business objectives.

Additional Responsibilities:

• Develop and monitor departmental metrics for measuring purchasing and supply performance and inventory management.
• Make arrangements to ship equipment out as needed.
• Monitor freight claims.
• Research vendor invoices for service as needed to file claims
• Corporate office restocking of paper goods, housekeeping supplies, etc.
• Perform additional projects as assigned to provide for the ongoing needs of the organization.

Education Requirements:

• Bachelor’s degree in business preferred.
• 3 years’ experience in purchasing/inventory management role.
• Strong analytical skills and ability to problem solve.
• Strong knowledge of purchasing and inventory management database systems.
• Experience with supplier/vendor negotiations.
• Demonstrated ability to develop and maintain positive work relationships with customers and suppliers as well as employees within the company.
• Valid driver’s license.

Job Type:

Full-time:

• hourly, Exempt position 

Physical setting:

• Must work onsite at the Corporate Office

Schedule:

• Monday to Friday, 8 am to 5 pm

Education:

• Bachelor’s degree in business or equivalent work experience.

Qualifications

Salary : $50,000 - $65,000