Fleet Assistant - Gloversville, NY

Responsibilities:

• ACCOUNTING
  • Weekly Mileage Report - Obtain weekly mileage log from manager, responsible for accuracy of information provided and perform due diligence.
  • Speedway –
    • monthly reconciliation of Receipts to Statement
    • Submit the breakdown to AP.
    • Order/Cancel cards.
    • Enter TMs codes.
    • Keep track by TM for reasonable usage.
  • Keep ledger of Repairs by Truck in excel.
  • Invoicing
    • Lease Vehicles
      • Every invoice needs to be broken down by the GL code; especially due to new accounting requirements.
      • Work closely with Industrial Lease on invoicing
    • All AP invoicing for Garage; obtain approval and provide GL code and location.
  • Fuel at Garage
    • Keep recordkeeping of usage
• VEHICLES
  • Registration done timely and tracked.
  • Inspections the same
  • Maintenance Log
  • Work closely with Managers on when Subs are leased – tracked precisely.
• DOT
  • Registration renewals
  • New Vehicle processing
  • Annual filing responsibility – notify Finance Office when due.
• GPS
  • Setting up Samsara for HUT, IFTA tracking
  • Monitoring drivers’ travel.

• Responsible for setting up drivers/truck.
• Utilize Samsara for R&M, etc. within it

• SAFETY BONUS
  • Monitor and complete the Safety Bonus
• EZPASS
  • Ordering, Canceling, Monitoring Transponders
  • Knowing which Level to order
• INSURANCE
  • Keep up to date information w/ insurance company.
  • Obtain from TMs – DL/Car information if driving for business.
• ACCIDENTS
  • Keep a detail log of every accident.
  • Communication with Insurance company
  • Work closely with insurance company
• SAFETY
  • Understand and enforce all safety measures for trucks and personnel.
  • Footwear reimbursement – understand and approve.
• HR
  • Responsible for DOT records for TMs
    • DOT physical due
    • LENS reporting
    • All DOT records current and up to date
  • Assist with Hiring/Documentation/Termination of TMs
• OTHER
  • Have reliable transportation to go to locations, DMV, when called upon
  • Understanding of Excel and Word
  • Good communication skills with TMs and Manager
• Other tasks related to the position.

Requirements:

• High School 1-2 years of experiences in a similar position or associate degree
• Clean & Valid Driver’s License
• Excellent organizational skills
• Ability to prioritize a variety of tasks in a high-volume environment.
• Attention to detail.
• Microsoft intermediate skills (excel, word)
• Excellent verbal and written communications skills.

Travel Required:

20% - 35%

Sitting for up to 8 hours a day, continuous standing for periods up to 4 hours at a time, bending is required periodically, driving for work related up to 9 hours for training and/or to job locations, ability to observe details at all ranges; constantly operates a computer; must be able to remain stationary position 50% of time.

The position requires the ability to communicate in person, telephonically and via email. The noise level in the work environment is low to moderate. Lifting to 30lbs. PPE is required in certain parts of the garage. Climbing stairs, using a keyboard, reaching above shoulder, and use of computer mouse are required.

Century Linen is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. If you’d like to view a copy of the company’s affirmative action plan or policy statement, or you have a disability and you believe you need reasonable accommodation in order to search for a job opening or to submit an online application, please call to 518-571-2610 x7642. This number is exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Equal Opportunity Employer Veterans/Disabled.