What are the responsibilities and job description for the Full-Time Secretary/Assistant position at Ceo?
Job Overview
We are seeking a detail-oriented and organized Secretary/ Assistant to support our ceo in a dynamic office environment. The ideal candidate will possess excellent communication skills and be proficient in various administrative tasks. This role is essential in ensuring smooth office operations and providing exceptional support to both staff and clients.
Responsibilities
- Manage calls and respond to inquiries with professionalism and courtesy, demonstrating strong phone etiquette.
- Maintain organized filing systems for documents, ensuring easy retrieval of information as needed. using google docs, scanning docs.
- Assist with scheduling / confirming appointments and managing deliveries.
- provide reminders to different team members
- Handle different vendors
- Perform clerical duties such as data entry, document preparation, and correspondence management.
- Utilize computerized systems and phone systems to streamline office processes.
- Support office management tasks, including inventory tracking and supply ordering. , office organizing
- Take meeting notes and phone call notes
- research and reporting
Qualifications
- Previous experience as an secretary, personal assistant, or in a similar clerical role is preferred.
- Familiarity with google suite
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent verbal and written communication skills are essential for effective interaction with clients and team members.
- Proficiency in using office software applications and computer systems is required.
- Ability to maintain confidentiality and handle sensitive information with discretion.
We encourage candidates who are proactive, adaptable, and eager to contribute positively to our team environment to apply for this exciting opportunity as a Secretary/ Assistant.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
Application Question(s):
- Are you located with in 40 minutes of 10001
Work Location: In person
Salary : $65,000 - $75,000
