Project Manager, Events

JOB DESCRIPTION: PROJECT MANAGER

At Cerbelli Creative, our team of producers, designers, and entertainment experts is responsible for over 150 live events annually. The Project Manager will be part of the Events Department, working alongside other Project Managers and Project Coordinators and reporting to the Director of Events. 

The Project Manager is responsible for leading event planning and working alongside other team members to drive a project from brief to delivery. They must be creative and enjoy working within a small, dynamic environment that is fast-paced and demanding. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

The Project Manager will lead the team in scheduling projects and resources and sourcing the right talents, both internally and externally, to fulfill projects to the highest standards. They create timing plans and budgets within our time and tracking system, assume responsibility for the review and approval process of creative output, and ensure the projects they own run on time and on budget. The candidate must work independently and professionally, communicating directly with clients, to plan and execute corporate, social, and non-profit events.

The premier candidate will need to be great with creative teams and vendors alike, hardworking, and passionate about creative and producing the best events. The process is key, and someone who really respects and understands that, although creativity needs freedom, it also needs to follow a framework and process to allow it to thrive.

The Project Manager should have meticulous attention to detail, excellent communication, and organizational skills, understand the importance of the profitability of projects for the agency, and have proven themselves as organized on the day-to-day running of multiple prestigious projects.

Most importantly, this role requires a courteous, positive, and high-energy individual with great people skills. 

We value hard work, and we want to have fun doing it.

Responsibilities include, but are not limited to: 

●      Effectively design, produce, and manage social and corporate events from concept, proposal writing, verbal proposal presentation, production and planning, and event day execution 

●      Lead budgeting, forecasting, auditing, and reconciliation to ensure financial accuracy, while preparing client quotes, negotiating vendor rates, and managing payment collection to ensure timely invoicing and meet financial targets

●      Act as the primary project liaison, facilitating effective and efficient communication between clients and strategic partners

●      Track, anticipate, and prepare for upcoming deadlines, events, and agenda items that require action 

●      Planning and supporting special events with a high attention to detail 

●      Oversee on-site management to ensure smooth execution, ensuring all logistical details are handled

●      Candidate must be capable of transforming a creative vision into reality by skillfully combining visuals with a compelling narrative

●      Conduct thorough research and perform site visits to identify potential venues and resources, providing clients with valuable insights to support informed decision-making about event possibilities

●      Prepare planning documents such as run of show, production schedule, and floor plans

●      Delegate tasks efficiently across multiple departments, ensuring clear communication of responsibilities and expectations to maximize productivity

●      Some travel will be required

Qualifications: 

●      At least 5 years of experience planning and producing events

●      Proven track record of producing multiple complex projects.

●      Must be able to work overtime, evenings, and weekends as needed

●      Ability to work in a fast-paced environment and handle multiple projects simultaneously, while maintaining a strong attention to detail and accuracy. 

●      Ability to use good judgment to prioritize work and complete projects in a timely manner. 

●      Proficient in using the latest versions of Microsoft Word, Excel, and PowerPoint

●      Candidate must have excellent presentation skills 

●      Subject to wet floors, temperature extremes, and excessive noise

●      Ability to work long days on your feet

●     Ability to work evenings, weekends, holidays, and/or 6-day workweeks, when required, based on the overall needs of all businesses

●      Requires occasional lifting of up to 40 pounds in weight, 10 pounds frequently

●      Subject to background checks, depending on the various projects

Technical Knowledge: 

●      Microsoft 360

●      Keynote

●      Dropbox

●      Slack

●      Google Drive

●      Email Campaign Systems 

●      Monday.com

Personal Attributes: 

●      Creative and excited about brainstorming new and innovative events, themes, and designs

●      Excellent verbal and written communication skills

●    Must be a creative, detail-oriented, “People Person” capable of working on multiple projects simultaneously 

●      Must be team-oriented, outgoing, and extremely motivated 

●      Flexibility, patience, and an ability to deal diplomatically with any situation. 

●      Ability to interact with internal & external customers in a friendly & professional manner. 

●      Hospitality and customer service mindset with a desire to serve clients and vendors

Due to the nature of this position and its overall responsibilities to the team and clients, this role requires working 5-week days per week, with an optional work-from-home every Friday, plus any additional days required for events that involve Saturday or Sunday management and are scheduled with your direct report.

Some travel is also required: regionally, nationally, and internationally.

This job description is not all-inclusive. 

Cerbelli Creative reserves the right to amend it at any time.

EOE/AA/M/F/Vets/Disabled

Compensation

·       $91,000 Annually (this is a set rate)

·       Ability to Earn Additional Pay via “On-Site Event Pay”

·       Profit Sharing (currently in the form of an End-of-Year Bonus)

·       MacBook Provided

·       Vacation/PTO, Sick Days, Holidays, & Office Closures (Totaling 40 Days Annually)

·       Eligibility for Healthcare and 401k (with a company match up to 3.5%) after an introductory period

·       Bi-Weekly Payroll