What are the responsibilities and job description for the Accounts Payable Specialist position at Certerra (formerly RMA Companies)?
Company Overview:
Certerra provides technology-enabled testing, inspection, and certification services for new product development, engineering solutions to manage assets, and quality assurance for project delivery.
Working in partnership, we help you bring code compliant products to market faster, move into construction with confidence, keep your projects moving forwards and extend the life of your infrastructure assets.
With a nationwide office network and an expert team of over 1,000 people, we have the resources to deliver materially better outcomes, along with local knowledge that ensures the communities we serve are built to last.
Job Summary:
The Accounts Payable (AP) Specialist is responsible for managing and analyzing the company’s payable processes, ensuring timely and accurate invoice processing, reconciliation, and compliance with company policies and financial regulations. This role involves extensive data entry tasks, vendor management, and collaboration with internal departments to optimize AP workflows and improve financial efficiency.
Duties:
Data Entry & Invoice Processing
- Accurately enter a high volume of invoices into the accounts payable system.
- Ensure invoice coding aligns with company chart of accounts.
- Maintain and update vendor records, including tax IDs, payment terms, and banking details.
- Process expense reports and ensure compliance with company policies.
- Upload, organize, and maintain digital and physical AP documentation.
Payment Management & Reconciliation
- Process payments via checks, ACH, and wire transfers.
- Reconcile vendor statements to ensure all invoices are accounted for and processed.
- Identify and resolve discrepancies in invoices and payments.
Vendor & Internal Collaboration
- Serve as the main point of contact for vendor inquiries regarding payments and invoice status.
- Communicate with internal teams to resolve invoice discrepancies.
- Set up new vendors in the system and ensure compliance with onboarding requirements.
Education/Qualifications:
- Education: Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
- Experience: 3 years of experience in accounts payable, data entry, or financial operations.
Technical Skills:
- Strong proficiency in data entry and high accuracy in processing financial information.
- Experience with ERP systems (e.g., SAP, Oracle, Deltek) and accounts payable software.
- Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data validation, etc.).
- Deltek Vantagepoint (NOT REQUIRED)
- Microsoft Word
- Microsoft Excel
- 10-key
Soft Skills: Attention to detail, strong analytical skills, ability to meet deadlines, and excellent communication skills.
We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential
