Office Services Assistant

Prestigious law firm in Palo Alto seeks a Office Services Assistant for a 3-6 month assignment. $25-35/hr depending on relevant work experience. HOURS: M-F 10:30am-7pm plus overtime, as needed.

Summary: Looking for someone with some office services experience, to also offer after-hours reception coverage. 

General Office Services Support:

• Maintain, troubleshoot, and coordinate professional repairs of office equipment and appliances
• Sort and distribute mail & deliveries; circulate routings
• Prepare and post U.S. mail and courier packages
• Complete duplicating & reprographics projects (printing, copying, binding, scanning)
• Interact with clients as necessary
• Maintain kitchen areas & catering supplies in a neat and orderly fashion
• Stock refrigerator and snack area supplies
• Load, run, and empty dishwashers
• Maintain, set-up and clear conference rooms
• Run errands for office supplies, lunch orders and miscellaneous requests
• Maintain Visitor Offices in a clean, orderly and ready state
• Conduct move projects as needed
• Coordinate with Client Services on a continuous basis regarding conferences, visitors and events
• Provide Reception relief when necessary

Qualifications & Expectations:

• Adhere to timely and regular attendance; flexible to planned (and sometimes unplanned) overtime
• Perform other duties as assigned
• Excellent communication,  organizational, and interpersonal skills
• Ability to work under pressure, facilitate solutions, multi-task and work independently and as part of a team
• Must be responsive,  reliable and a self-starter with minimal supervision
• Strong customer service skills and an understanding of the importance of developing effective working relationships with others
• BA/BS preferred

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.