Legal Secretary (Condominium/Cooperative/Homeowners Practice Group)

Certilman Balin Adler & Hyman, LLP, a prominent Long Island law firm, is seeking an enthusiastic and goal oriented full time Legal Secretary to support its Condominium/Cooperative/Homeowners Association practice group in East Meadow, NY. Ideal candidate has a desire to learn and grow within the department.

Responsibilities:

• Open and maintain client files.
• Collect and organize client files including the preparation of organizational documents required for submission of material to the New York State Attorney General’s Office.
• Prepare and format documents (including mail merges) and proofread documents for accuracy.
• Prepare binders for submission of required documents to New York State Attorney General’s Office and for delivery to clients.
• Keep track of client documents requested and received on projects.
• Provide administrative support for department attorneys, including but not limited to, answering telephones and emails; scanning documents and making copies; scheduling and coordinating meetings and conference calls; and entering data into the billing system.

Qualifications:

• Must be organized and detail oriented.
• Able to meet deadlines, multi-task and available to work occasional overtime.
• Strong interpersonal communication and writing skills with the ability to effectively interact via telephone, e-mail and in-person with clients, attorneys, administrative agencies, etc.
• Ability to work both independently as well as part of a team.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• 2 years legal secretarial experience (preferably general real estate or real estate transactions or regulatory).
• Bachelor’s Degree preferred.

Job Type: Full-time

Pay: $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $32