What are the responsibilities and job description for the Project Coordinator position at CESA 10?
The primary goal of the Project Coordinator is to provide essential administrative and operational support to ensure the successful planning, execution, and completion of Environmental Health & Safety (EHS) projects. This role is responsible for maintaining organized workflows, tracking project progress, supporting regulatory compliance efforts, and facilitating clear communication among stakeholders.
Position Qualifications:
A. Education, Training, Experience
- Associate or bachelor’s degree in business, project management, or a related field (or equivalent work experience)
- 1-3 years’ experience in project coordination, support or similar administrative role
- Proficient in Microsoft Office Suite and Adobe Acrobat
- Familiarity with EHS topics like OSHA, hazardous materials, or environmental compliance is a plus, but not required
B. Related Skills
- Exceptional oral and written communication skills
- Ability to work independently and handle multiple tasks
- Team-oriented with a proactive and problem-solving mindset
- Strong organizational and time management skills
C. Related Position Requirements
- Willing to travel and work non-standard hours as needed
Performance Responsibilities:
- Help plan and track EHS projects, ensuring deadlines and deliverables are met
- Coordinate schedules, meetings, and communication between stakeholders
- Keep detailed records of tasks, reports, contracts, and other documentation
- Assist with project procurement and contracting
- Monitor subcontracts to ensure obligations are met
- Support the team with field logistics, equipment inventory, and shipping
- Monitor project budgets and help with basic reporting or invoicing
- Schedule team meetings, take meeting notes, and follow up on action items
- Support managers and field staff in administrative and logistical tasks
- Distribute customer-facing documentation and correspondence
- Work with team members to build and improve upon existing processes and tools
- Coordinate semi-annual EHS trainings
- Conduct quality control testing on databases, documentation, and project deliverables
- Provide general support to EHS customers regarding billing, reporting, trainings, software services, etc.
- Other duties as assigned
The physical demands of this position are outlined in the Position Specific Physical Demands and Environmental Factors Sheet. In compliance with the Americans with Disabilities Act, CESA 10 will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and current employees to discuss potential accommodations with the employer.
Please submit a cover letter, resume, and salary history by April 30, 2025.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: Hybrid remote in Chippewa Falls, WI 54729
Salary : $50,000 - $60,000
