What are the responsibilities and job description for the Director of Operations position at CESA 6?
About Veritas Classical Academy
Veritas Classical Academy is a tuition-free charter school dedicated to providing a classical education that emphasizes moral character and civic responsibility. We aim to educate the minds and inspire the hearts of young people through a content-rich curriculum.
POSITION SUMMARY:
The Director of Operations will oversee the daily administrative operations of Veritas Classical Academy, developing and managing efficient processes that support our operations. This role requires a detail-oriented individual with strong organizational and interpersonal skills, capable of managing multiple tasks in a dynamic environment.
ESSENTIAL FUNCTIONS:
- Manages the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.
- Maintain detailed records of student enrollment in each grade level in PowerSchool.
- Provides weekly reports to Headmaster regarding enrollment numbers.
- Manages enrollment appointments, communication, and document collection.
- Manages document collection and upload per Wisconsin guidelines.
- Receives and processes record requests from schools; maintains student withdrawal files.
- Prepares all files for state audits, ensuring compliance with rules and regulations.
- Maintains all student files, uploads, and records.
- Manages all necessary uploads to the WI Dept. of Public Instruction.
- Provides excellent customer service to families over the phone, email, etc.
- Assists in coordinating textbooks, materials, lockers, and necessary student deposits.
- Assists the Headmaster in creating student sections and schedules in PowerSchool.
- Provides support for marketing, student recruitment, school events, etc.
- Other duties as assigned.
POSITION QUALIFICATIONS:
Experience, Education and/or Licensure:
- Prior experience working in a school’s front office preferred
- Excellent interpersonal communication skills and the ability to build strong relationships
- Ability to organize confidential data efficiently.
- Ability to communicate effectively and professionally with students, parents, co-workers and the broader community
- Strong computer skills utilizing Microsoft Office and the ability to learn new software quickly
- Motivated self-starter with an ownership attitude.
WORK ENVIRONMENT / PHYSICAL DEMANDS:
Work Environment:
- Ability to work in a professional and flexible office environment, with or without visual and audible distractions.
- Ability to work in a fast-paced environment.
Physical Demands:
- While performing the duties of this position, the employee is occasionally required to stand, walk, sit, use hands to finger, handle or feel, and reach with hands and arms.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and an ability to adjust focus.
- The employee is regularly required to communicate effectively, in person, via phone and in writing.
- The employee may occasionally lift or move office products and supplies, up to 20 pounds.
