Fund Administration Staff

We are currently hiring for a Fund Administration staff member to join our team, supporting one of our largest private equity clients. The principal responsibility of this position is to support the client’s operations as noted in the “Responsibilities” section below. The person selected for this position will work directly with individuals at all levels and across a variety of teams at the client, including Fund Management, Partnership Accounting, Equity Management, Tax, Legal and Compliance. The position requires strong verbal and written communications skills to effectively interact with client and team, attention to detail, and excellent organizational skills to function effectively in a fast-paced, team-oriented environment.

Responsibilities

Fund Administration (90% of time)

·       Support the client’s legal entity management function to assist with the formations, modifications, and liquidations of legal entities.  

·       Manage legal entity information in client databases and complete related system tasks assigned to you or your team.

·       Prepare and process tax forms, including SS-4, 8832, FATCA, and CRS as needed, and track information in the appropriate databases.

·       Prepare bank account opening applications, assist with opening and closing cash accounts with client’s preferred banking partners and related Know-Your-Customer (“KYC”) requests, and track information in the appropriate client databases.

·       Support Account Lead in completing KYC requests by gathering legal entity documents or information, drafting necessary forms, and compiling for review.

·       Assist with editing and maintaining your team’s investment structure charts.

·       Coordinate review and execution of various transaction and investment-related documents

·       Collect and post transaction documents to the appropriate client databases.

·       Organize document legalizations, including notarization, apostilles, or authentications as needed.

·       Assist with the transfer of share certificates between custodians for safekeeping as needed.

·       Address client ad-hoc requests by gathering and providing information about legal entities to internal or external parties.

Project Management (10% of time)

·       Report task status updates to your Account Lead or client team on a timely basis.

·       Work closely with Account Lead to manage client expectations and ensure quality and consistency of services provided to client.

·       Work closely with Account Lead to prioritize and provide timely resolution to client requests.

Knowledge, Education, Experience

·       A minimum of one year of work experience in an administrative support position, demonstrating superior service in a fast-paced and demanding environment.Bachelor’s degree is preferred, but not required.

·       Advanced experience with Microsoft Office, specifically Microsoft Outlook.

·       Organized, detail‐oriented, efficient, and diligent.

·       Superior interpersonal skills and demonstrated ability to work effectively both as part of a team and independently.

·       Superior communication skills both written and verbal.

·       High integrity and ability to maintain confidentiality of sensitive and proprietary client information.

·       Advanced experience in time management with ability to meet deadlines and manage competing priorities.

·       Ability to gain trust and respect of stakeholders across departments.

·       Ability to plan, coordinate with various parties and execute an action plan.