Executive Administrative Assistant

We are looking for a responsible, organized, self-starter to fill the open position of Executive Administrative Assistant. This person will perform a variety of administrative and clerical tasks. Duties include providing support to business owner, foreman, and on-site employees; assisting in daily office tasks, managing the companies' general administrative activities, and ensuring efficient day-to-day operation of the office.

Hours: Between 8:00 am and 5:00 pm, Monday through Friday, approximately 20-30 hours per week; flexible in regards to specific work hours within those constraints.

Pay: Starting at $19.00/hour and hourly rate is based on knowledge and experience

Responsibilities:

• Organize and schedule appointments for the owner and business
• Write and distribute email, correspondence memos, etc. to customers and vendors
• Assist in the preparation of regularly-scheduled reports including financial reports
• Develop and maintain an electronic filing system
• Order product supplies and materials, and research new deals and suppliers
• Create and maintain contact lists
• Provide general support and information to potential and current customers via email and phone and to our sales room
• Act as an office manager with oversight of records management, payroll, and QuickBooks
• Act as a point of contact for internal and external clients
• Handle any and all requests and queries from owner and other employees
• Assist management by managing/maintaining calendars and making priority decisions to resolve schedule conflicts; monitoring email communication and highlighting urgent matters requiring attention, preparing activity reports
• Write estimates with the assistance of the owner and invoicing in QuickBooks
• Handle marketing via social media and work with our website and marketing vendors
• Manage owner's schedule/calendar and jobs calendar

Requirements:

• Experience as an administrative assistant, virtual assistant. or office administrative assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, particularly computers and printers
• Proficiency in MS Office (MS Word and Excel in particular)
• Proficiency in QuickBooks and Google Workspace

Preferred Qualifications:

• Strong background in customer service
• Excellent written and oral communication skills
• Professional demeanor/presence; ability to work on sensitive and confidential matters effectively
• Capacity to work with urgent deadlines, changing priorities and manage multiple high-priority assignments simultaneously
• Possess a high level of organization skills, with a strong focus on results and attention to detail
• Ability to work independently, think critically, and provide proactive solutions with limited to no supervision

Benefit Conditions: NA - Only full time employees eligible

This Company Describes Its Culture As:

• Detail-oriented -- quality- and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture

Work Location: In person, North Liberty, IA

Job Types: Full-time, Part-time

Pay: $19.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Ability to Commute:

• North Liberty, IA 52317 (Preferred)

Ability to Relocate:

• North Liberty, IA 52317: Relocate before starting work (Preferred)

Work Location: In person

Salary : $19 - $24