Practice Assistant

The Practice Assistant provides administrative and legal support to attorneys in the Bankruptcy and Litigation practice areas. Key responsibilities include drafting and proofreading legal documents, managing case-specific deadlines, coordinating court filings, and maintaining client files. This role is critical in ensuring smooth case management and supporting the attorneys in delivering high-quality legal services. Hybrid work options are available for candidates in the regional area.

Key Responsibilities:

• Type, proofread, format, and edit legal documents, correspondence, and memoranda under time-sensitive deadlines.
• Assist in drafting documents as needed.
• Open new client and matter files using the firm's software.
• Calendar case-specific deadlines and coordinate hearings, depositions, and mediations.
• Prepare documents for filing in State and Federal courts.
• Coordinate with billing or collections coordinators for invoice preparation and mailing.
• Maintain email and electronic files using firm-specific document management software.
• Schedule appointments, arrange travel, and set up conference calls and video meetings.
• Prepare and submit expense and reimbursement reports.
• Improve efficiencies by learning and utilizing practice-specific and firm-wide software applications.
• Collaborate with colleagues and professionals firm-wide to complete tasks efficiently.
• Liaise with document services for all document production needs.
• Stay informed about practice-specific laws, rules, and procedures.
• Communicate effectively with clients, court personnel, and opposing counsel as directed.
• Conduct basic research and analysis as needed.
• Perform other duties as assigned.

Minimum Education & Experience Requirements:

• High school diploma required; college degree preferred.
• Minimum of three years of experience as a legal assistant in a law firm or comparable environment.
• Knowledge of bankruptcy procedures strongly preferred; litigation experience is a plus.

Special Requirements:

• Proficiency in Microsoft Word, Outlook, and Excel.
• Experience with document management systems such as NetDocs is a plus.
• Ability to work overtime as needed.

Knowledge, Skills, and Abilities:

• Strong organizational and time-management skills to handle multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills for professional interactions with clients, attorneys, and staff.
• Ability to problem-solve and anticipate potential issues.
• Willingness to learn and work in additional practice areas as needed.

Additional Desired Characteristics:

• Ability to collaborate effectively with colleagues across the firm.
• Positive and proactive attitude toward expanding skills and improving work efficiency.

Work Environment:

• Hybrid work arrangement with a mix of in-office and remote work for candidates based in the regional area.
• Standard office hours with occasional overtime as required to meet deadlines.

Other Duties:
This job description is not exhaustive. Additional duties and responsibilities may be assigned as necessary to support the firm s goals and objectives.