Office Coordinator

Job Description: As our full-time receptionist, you will be the face of our organization, providing a warm, professional welcome to visitors and callers while keeping the office running smoothly. This role goes beyond traditional receptionist duties—you’ll support our team with your strong organizational skills, assist with event planning, and help with administrative tasks, including QuickBooks. If you thrive in a fast-paced environment, are a team player, and love the idea of making a difference every day, we’d love to hear from you.

Key Responsibilities:

• Serve as the primary point of contact for visitors and callers, providing excellent customer service and ensuring a welcoming environment.
• Manage office communications, including answering and directing phone calls, emails, and mail.
• Utilize QuickBooks for basic financial tasks, including tracking expenses, generating reports, and assisting with invoices.
• Coordinate and support event planning efforts, including scheduling, logistics, and communication with stakeholders.
• Maintain office organization by managing supplies, scheduling meetings, and ensuring smooth day-to-day operations.
• Assist team members with administrative tasks and special projects as needed.
• Contribute to a collaborative team environment, pitching in wherever help is needed.
• Fill in the gaps - we always have multiple things going on. We are looking for someone who can see what needs to be done, and jumps in rather than waiting for direction.
• Record all transactions and update contact information in the CRM system regularly.
• Create, design, and send mass emails via Constant Contact, including writing content, adding visuals, and managing recipient lists for various occasions.
• Other duties as assigned

Qualifications:

• Previous experience as a receptionist or in an administrative role.
• Proficiency in QuickBooks, Google Docs, and Microsoft Office Suite.
• Exceptional communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Experience in event planning or coordination is a plus.
• Ability to thrive in a fast-paced, dynamic environment while managing multiple priorities.
• A positive, can-do attitude and a willingness to help wherever needed.
• Passion for working with a non-profit and contributing to a meaningful mission.

What We Offer:

• A collaborative and supportive team environment.
• Opportunities to contribute to a meaningful cause.
• Competitive salary.
• The chance to make a tangible difference in the community.

About Us: We are a passionate and dedicated non-profit organization committed to creating a warm, welcoming environment for everyone to explore and experience our heritage in a non-judgmental and inviting atmosphere. Our small, tight-knit team works collaboratively to make a big impact, and we’re looking for an exceptional receptionist to join our mission-driven office.

Join us as an Office Coordinator where your contributions will be valued, and you will have the opportunity to grow within a supportive team environment.

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

Expected hours: 25 – 30 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Ability to Commute:

• Flagstaff, AZ 86001 (Required)

Ability to Relocate:

• Flagstaff, AZ 86001: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $22