What are the responsibilities and job description for the Accounting Technician position at Chaffey College?
JOB
Under supervision, the Accounting Technician performs responsible, varied, and specialized financial and statistical functions in support of accounts payable, accounts receivable, budgeting, and various subsidiary services. This position independently coordinates work with outside agencies, and works independently to review, analyze, interpret, process, and monitor fiscal transactions and researches and applies complex regulations and guidelines in the performance of assigned work.
EXAMPLE OF DUTIES
Duties may include, but are not limited to: Monitor, review, and balance assigned financial accounts and categorical grant funding, including verification of account numbers and budget transaction records and disbursements (e.g. open purchase orders, review requisitions, labor requisitions and timesheets, invoices, etc.). Process and monitor various fiscal transactions (e.g. payment vouchers, invoices purchase orders, requisitions, deposits, warrants, manual checks, journal entries, budget and expenditure transfers, lost checks, travel payments, mileage claims etc.). Perform detailed record keeping and bookkeeping functions for several programs including grant programs, categorically funded departments, fiscally independent departments and college organizations. Monitor, review, and reconcile all fixed asset purchases and related expenses for capitalization and depreciation posting; includes matching invoices and purchase orders to fixed assets database query and the general ledger; enter asset value adjustments as needed. Prepare a wide variety of financial information, report, complex spreadsheets, correspondence, state, and federal reports. Coordinate with department and state for capital funded projects and scheduled maintenance (e.g., monitor budgets, verify expenditures, and submit claim reimbursements to the state). Reconcile financial information and accounts (e.g., bank statements, purchase orders, posted payments, etc); assist in the year-end closing of financial records for district, bond and categorical special programs. Research and resolve discrepancies of financial information and/or documentation related to payments or other fiscal transactions. Support a variety of departments and organizations in the establishment and maintenance of budgets; prepare expenditure, salary, and benefit projections in support of assigned programs. Respond to inquiries from a variety of sources external and internal; communicate frequently via phone and email with vendors, staff, and faculty to support payment processing and assigned programs. Maintain manual and electronic files and records; prepare correspondence as appropriate (e.g. warrant registers, cash flow, invoices, required financial reports, etc.). Interpret and apply established policies and procedures in the processing of fiscal transactions. Compile financial and statistical information. Assist department personnel, including train and coordinate work assignments performed by hourly/contract employees and student workers; may fill in for absent staff as necessary. Performs complex arithmetical calculations (e.g. calculate discounts, percentages for sales tax and contracts). Performs related duties as required.
SUPPLEMENTAL INFORMATION
SPECIAL CONDITIONSWorking hours: Monday - Friday, 7:30am – 4:30pm. Hours may vary according to the assignment.APPLICATION PROCESSChaffey College utilizes an online electronic application system. Our application can be accessed at https://www.schooljobs.com/careers/chaffey. The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents: Please do not include any additional documents only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.Cover LetterResumeCopy of college level transcripts (if you are using your education to meet the qualifications, photocopies or computer printouts are acceptable. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. International transcripts must be transcribed and evaluated in English by a bona fide evaluation service.)CONDITIONS OF EMPLOYMENTThis is a full-time, 12-month, classified bargaining unit position. Starting date: as soon as possible. Range 17 of the CSEA Salary Schedule, with a starting salary of Step A, $4,906. Excellent benefit package.Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.REQUIRED TESTING INFORMATIONApplicants must achieve qualifying scores on tests to be administered by the District. Testing will consist of one part: General Math. All applicants will be notified via email of the testing day and time or to utilize the online self-scheduling feature. There is additional information regarding testing on the Human Resources main page, "Testing Information" link. Previous passing test scores within one year will be applied and you will not need to retest.
Under supervision, the Accounting Technician performs responsible, varied, and specialized financial and statistical functions in support of accounts payable, accounts receivable, budgeting, and various subsidiary services. This position independently coordinates work with outside agencies, and works independently to review, analyze, interpret, process, and monitor fiscal transactions and researches and applies complex regulations and guidelines in the performance of assigned work.
EXAMPLE OF DUTIES
Duties may include, but are not limited to: Monitor, review, and balance assigned financial accounts and categorical grant funding, including verification of account numbers and budget transaction records and disbursements (e.g. open purchase orders, review requisitions, labor requisitions and timesheets, invoices, etc.). Process and monitor various fiscal transactions (e.g. payment vouchers, invoices purchase orders, requisitions, deposits, warrants, manual checks, journal entries, budget and expenditure transfers, lost checks, travel payments, mileage claims etc.). Perform detailed record keeping and bookkeeping functions for several programs including grant programs, categorically funded departments, fiscally independent departments and college organizations. Monitor, review, and reconcile all fixed asset purchases and related expenses for capitalization and depreciation posting; includes matching invoices and purchase orders to fixed assets database query and the general ledger; enter asset value adjustments as needed. Prepare a wide variety of financial information, report, complex spreadsheets, correspondence, state, and federal reports. Coordinate with department and state for capital funded projects and scheduled maintenance (e.g., monitor budgets, verify expenditures, and submit claim reimbursements to the state). Reconcile financial information and accounts (e.g., bank statements, purchase orders, posted payments, etc); assist in the year-end closing of financial records for district, bond and categorical special programs. Research and resolve discrepancies of financial information and/or documentation related to payments or other fiscal transactions. Support a variety of departments and organizations in the establishment and maintenance of budgets; prepare expenditure, salary, and benefit projections in support of assigned programs. Respond to inquiries from a variety of sources external and internal; communicate frequently via phone and email with vendors, staff, and faculty to support payment processing and assigned programs. Maintain manual and electronic files and records; prepare correspondence as appropriate (e.g. warrant registers, cash flow, invoices, required financial reports, etc.). Interpret and apply established policies and procedures in the processing of fiscal transactions. Compile financial and statistical information. Assist department personnel, including train and coordinate work assignments performed by hourly/contract employees and student workers; may fill in for absent staff as necessary. Performs complex arithmetical calculations (e.g. calculate discounts, percentages for sales tax and contracts). Performs related duties as required.
SUPPLEMENTAL INFORMATION
SPECIAL CONDITIONSWorking hours: Monday - Friday, 7:30am – 4:30pm. Hours may vary according to the assignment.APPLICATION PROCESSChaffey College utilizes an online electronic application system. Our application can be accessed at https://www.schooljobs.com/careers/chaffey. The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents: Please do not include any additional documents only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.Cover LetterResumeCopy of college level transcripts (if you are using your education to meet the qualifications, photocopies or computer printouts are acceptable. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. International transcripts must be transcribed and evaluated in English by a bona fide evaluation service.)CONDITIONS OF EMPLOYMENTThis is a full-time, 12-month, classified bargaining unit position. Starting date: as soon as possible. Range 17 of the CSEA Salary Schedule, with a starting salary of Step A, $4,906. Excellent benefit package.Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.REQUIRED TESTING INFORMATIONApplicants must achieve qualifying scores on tests to be administered by the District. Testing will consist of one part: General Math. All applicants will be notified via email of the testing day and time or to utilize the online self-scheduling feature. There is additional information regarding testing on the Human Resources main page, "Testing Information" link. Previous passing test scores within one year will be applied and you will not need to retest.
Salary : $4,906
