What are the responsibilities and job description for the Purchasing/Warehouse Assistant position at Chaffey College?
Chaffey College
Salary: $4,230.00 Monthly
Job Type: Classified Contract
Job Number: 24-25/00095
Location: Rancho Cucamonga, CA
Department: Purchasing Services
Closing: 2/20/2025 11:59 PM Pacific
Position Description
Under general supervision, direct and maintain the College's mail system, central shipping, receiving, and warehouse operations. As directed, perform other duties such as verifying status of purchase orders, input District inventory items, and assist other Purchasing personnel in clerical duties.
Responsibilities
Duties may include, but are not limited to:
Receive and sort incoming mail; weigh and determine the class and correct postage for outgoing mail; wrap, pack, and otherwise prepare parcels and goods for shipment; determine appropriate means of shipment.
Receive and inspect incoming shipments; issue receipts for items received in proper order; note and report discrepancies and backorders; process Loss and Damage Claims as set forth by the Interstate Commerce Commission; assign inventory control identification numbers to incoming equipment.
Plan and lay out warehouse storage area; monitor inventory of supplies and furniture in storage.
Organize and maintain stores inventory for ease of distribution and location of specific items.
Procure supplies for teachers and staff in accordance with District regulations;
Coordinate delivery of warehouse orders, shipments, and important documents; prepare warehouse orders for delivery.
Fill warehouse orders and transport supplies and other educational materials to schools on established delivery schedules;
Operate a forklift to move supplies and equipment; drive truck to make deliveries on-campus and off-campus.
Maintain warehouse and equipment in safe and sanitary condition;
Coordinate auctions and sales of surplus equipment.
Under direction, perform such functions as: place follow up calls to vendors to check status on outstanding purchase orders; assist in inputting District inventory items into Datatel Inventory Tracking System; when required, assist Purchasing personnel in clerical duties.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
One year of successful experience in storing, purchasing, and delivery activities, preferably in an educational setting; or any combination of training and experience that could likely provide the desired knowledge and abilities.
Any combination of education, training, and experience that provides the required knowledge, skills, and abilities. An example of this would be responsible experience in a warehouse and/or mailroom operation.
Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment.
Ability to:
Plan, organize, and maintain warehouse storage and shipping and receiving systems to meet changing needs.
Fill orders accurately and quickly.
Learn and apply postal rates and regulations and the requirements of various shipping companies.
Make rapid and accurate calculations and maintain accurate records related to shipping, receiving, and inventory.
Maintain cooperative working relationships with those contacted in the course of work.
Follow written and oral directions, and to communicate effectively orally and in writing and to direct the work of others.
Work with minimal supervision.
Perform heavy physical labor.
Learn to operate a forklift and an electric cart; possession of a safe driving record.
Knowledge of modern methods, practices, and procedures related to acquisition, storage, and delivery.
Knowledge of inventory procedures.
Additional Information
SPECIAL CONDITIONS
Working hours: Monday - Friday, 7:30am - 4:30pm. Hours may vary according to the assignment.
Ability to pass a post-offer, pre-employment physical.
Possession of valid California Motor Driver's License and the ability to qualify for District vehicle insurance.
Possession of or ability to qualify for forklift certification.
Visual ability to read handwritten or typed documents, and the display screen of various office equipment and machines.
Able to hear normal range verbal conversation (approximately 60 decibels).
Able to sit, stand, stoop, kneel, bend, and walk.
Able to stand and walk on hard flooring for sustained periods of time.
Able to climb slopes, stairs, steps, ramps, and ladders.
Able to lift 50 pounds frequently.
Able to carry up to 50 pounds frequently.
Able to push and/or pull a variety of tools and equipment weighing up to 1,000 pounds.
Able to demonstrate manual dexterity necessary to perform fine maintenance procedures and operate both manual and power hand tools in a safe and effective manner.
Able to operate office machines and equipment in a safe and effective manner.
Able to demonstrate manual dexterity necessary to operate calculator, typewriter, and/or computer keyboard at the required speed and accuracy.
Able to work at various elevated heights in a safe and effective manner.
Able to sustain strenuous manual labor for 8 hours.
Able to work in a wide range of temperatures.
Able to work with chemical agents in a safe and effective manner without allergic reaction.
Able to operate material handling, machinery, and powered vehicles in a safe and effective manner.
Able to operate a variety of delivery vehicles in a safe and effective manner.
This classification involves some lifting of heavy supplies and equipment, and potential contact with hazardous substances received in damaged shipments.
APPLICATION PROCESS Chaffey College utilizes an online electronic application system. Our application can be accessed at https://www.school j obs.com/careers/chaffe y . The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents: Please do not include an y additional documents only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph .
Cover Letter
Resume
CONDITIONS OF EMPLOYMENT This is a full-time, 12-month, classified bargaining unit position located at the Rancho Cucamonga Campus. Start date: as soon as possible. Range 11 of the CSEA Salary Schedule with starting salary of Step A, $4,230/month. Excellent benefit package.
Being able and ready to work onsite at a Chaffey facility or location is an essential function of this job. Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.
To apply, please visit https://www.schooljobs.com/careers/chaffey/jobs/4817817/purchasing-warehouse-assistant
jeid-43f258fe3128244d92f51c0669bb7fb7
Salary: $4,230.00 Monthly
Job Type: Classified Contract
Job Number: 24-25/00095
Location: Rancho Cucamonga, CA
Department: Purchasing Services
Closing: 2/20/2025 11:59 PM Pacific
Position Description
Under general supervision, direct and maintain the College's mail system, central shipping, receiving, and warehouse operations. As directed, perform other duties such as verifying status of purchase orders, input District inventory items, and assist other Purchasing personnel in clerical duties.
Responsibilities
Duties may include, but are not limited to:
Receive and sort incoming mail; weigh and determine the class and correct postage for outgoing mail; wrap, pack, and otherwise prepare parcels and goods for shipment; determine appropriate means of shipment.
Receive and inspect incoming shipments; issue receipts for items received in proper order; note and report discrepancies and backorders; process Loss and Damage Claims as set forth by the Interstate Commerce Commission; assign inventory control identification numbers to incoming equipment.
Plan and lay out warehouse storage area; monitor inventory of supplies and furniture in storage.
Organize and maintain stores inventory for ease of distribution and location of specific items.
Procure supplies for teachers and staff in accordance with District regulations;
Coordinate delivery of warehouse orders, shipments, and important documents; prepare warehouse orders for delivery.
Fill warehouse orders and transport supplies and other educational materials to schools on established delivery schedules;
Operate a forklift to move supplies and equipment; drive truck to make deliveries on-campus and off-campus.
Maintain warehouse and equipment in safe and sanitary condition;
Coordinate auctions and sales of surplus equipment.
Under direction, perform such functions as: place follow up calls to vendors to check status on outstanding purchase orders; assist in inputting District inventory items into Datatel Inventory Tracking System; when required, assist Purchasing personnel in clerical duties.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
One year of successful experience in storing, purchasing, and delivery activities, preferably in an educational setting; or any combination of training and experience that could likely provide the desired knowledge and abilities.
Any combination of education, training, and experience that provides the required knowledge, skills, and abilities. An example of this would be responsible experience in a warehouse and/or mailroom operation.
Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment.
Ability to:
Plan, organize, and maintain warehouse storage and shipping and receiving systems to meet changing needs.
Fill orders accurately and quickly.
Learn and apply postal rates and regulations and the requirements of various shipping companies.
Make rapid and accurate calculations and maintain accurate records related to shipping, receiving, and inventory.
Maintain cooperative working relationships with those contacted in the course of work.
Follow written and oral directions, and to communicate effectively orally and in writing and to direct the work of others.
Work with minimal supervision.
Perform heavy physical labor.
Learn to operate a forklift and an electric cart; possession of a safe driving record.
Knowledge of modern methods, practices, and procedures related to acquisition, storage, and delivery.
Knowledge of inventory procedures.
Additional Information
SPECIAL CONDITIONS
Working hours: Monday - Friday, 7:30am - 4:30pm. Hours may vary according to the assignment.
Ability to pass a post-offer, pre-employment physical.
Possession of valid California Motor Driver's License and the ability to qualify for District vehicle insurance.
Possession of or ability to qualify for forklift certification.
Visual ability to read handwritten or typed documents, and the display screen of various office equipment and machines.
Able to hear normal range verbal conversation (approximately 60 decibels).
Able to sit, stand, stoop, kneel, bend, and walk.
Able to stand and walk on hard flooring for sustained periods of time.
Able to climb slopes, stairs, steps, ramps, and ladders.
Able to lift 50 pounds frequently.
Able to carry up to 50 pounds frequently.
Able to push and/or pull a variety of tools and equipment weighing up to 1,000 pounds.
Able to demonstrate manual dexterity necessary to perform fine maintenance procedures and operate both manual and power hand tools in a safe and effective manner.
Able to operate office machines and equipment in a safe and effective manner.
Able to demonstrate manual dexterity necessary to operate calculator, typewriter, and/or computer keyboard at the required speed and accuracy.
Able to work at various elevated heights in a safe and effective manner.
Able to sustain strenuous manual labor for 8 hours.
Able to work in a wide range of temperatures.
Able to work with chemical agents in a safe and effective manner without allergic reaction.
Able to operate material handling, machinery, and powered vehicles in a safe and effective manner.
Able to operate a variety of delivery vehicles in a safe and effective manner.
This classification involves some lifting of heavy supplies and equipment, and potential contact with hazardous substances received in damaged shipments.
APPLICATION PROCESS Chaffey College utilizes an online electronic application system. Our application can be accessed at https://www.school j obs.com/careers/chaffe y . The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents: Please do not include an y additional documents only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph .
Cover Letter
Resume
CONDITIONS OF EMPLOYMENT This is a full-time, 12-month, classified bargaining unit position located at the Rancho Cucamonga Campus. Start date: as soon as possible. Range 11 of the CSEA Salary Schedule with starting salary of Step A, $4,230/month. Excellent benefit package.
Being able and ready to work onsite at a Chaffey facility or location is an essential function of this job. Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.
To apply, please visit https://www.schooljobs.com/careers/chaffey/jobs/4817817/purchasing-warehouse-assistant
jeid-43f258fe3128244d92f51c0669bb7fb7
Salary : $4,230
