Programs Coordinator, Idaho

The Challenged Athletes Foundation® (CAF) is a world leader in helping individuals with physical challenges get involved – and stay involved – in sports and fitness. CAF believes that participation in sports at any level increases self-esteem, encourages independence, and enhances quality of life. Since 1994, more than $178 million has been raised and over 48,000 funding requests from challenged athletes in all 50 states and 70 countries have been satisfied. CAF is headquartered in San Diego with regional offices in New York City, San Francisco and Boise, Idaho.

Position Summary

The Programs Coordinator will be a member of CAF’s National Programs Department and will contribute to CAF’s overall National and Global Program Strategy.

This position’s primary focus is supporting the planning, coordination, and execution of CAF-Idaho Apex and Basecamp Clinics. This role involves managing logistics, coordinating travel, and assisting in the seamless delivery of events to ensure a positive and inclusive experience. The Program Coordinator will work closely with staff, volunteers, and external partners to fulfill CAF’s mission: to provide opportunities and support people with physical disabilities so they can pursue active lifestyles through physical fitness and competitive athletics. Other desired skills include the ability to multi-task, communicate well, and possess good attention to detail. The candidate must be compassionate, friendly and possess warm interpersonal skills to work closely with athletes and their families, adaptive sports organizations, and other third parties as CAF grows it presence and impact in the state of Idaho.

• Apex Clinics: Seasonal multiday, multisport clinics introducing individuals with physical disabilities to various outdoor adventure sports.
• Basecamp Clinics: Multiweek skills development program designed for individuals with physical disabilities to learn, develop, and refine skills in a variety of sports. Each Basecamp Clinic ends with a weekend immersion where participants are able to showcase their skills in a desired destination in Idaho for each sport.

Essential Job Functions and Accountabilities

With guidance and direction from CAF-Idaho and headquarters (HQ) Team:

Event Planning & Execution

• Assist the CAF-Idaho in planning and organizing Apex and Basecamp Clinics as well as assist as needed with any other Idaho clinics.
• Coordinate event schedules, including setting timelines and managing resources.
• Create registration pages for participants and volunteers.
• Ensure all necessary permits, waivers, insurance documents, background checks, etc. are in place and up to date.
• Oversee on-site event setup, participant registration, and breakdown.

Logistics Coordination

• Arrange transportation, accommodations, and meals for participants, staff, and volunteers.
• Manage inventory of equipment and supplies, ensuring availability and proper maintenance.
• Collaborate with vendors and other third parties as required.

Travel Coordination

• Coordinate with participants regarding travel including flights, ground transportation, and accommodations.
• Coordinate with Idaho Outdoor Fieldhouse staff to arrange facility usage.
• Communicate travel itineraries and ensure accessibility needs are met.

Communication & Collaboration

• Serve as a point of contact for participants, volunteers, and partners, providing timely and clear communication.
• Work closely with team to address challenges and implement solutions.
• Support outreach efforts to recruit participants and volunteers.

Role in CAF Signature event CAF Community Weekend (CCC)/San Diego Triathlon Challenge (SDTC)

• Help in identification and invitation of new Idaho athletes/families to attend SDTC weekend.
• Travel to San Diego and complete duties to be assigned throughout SDTC weekend.
• Assist with family travel arrangements and coordination of CAF Idaho athletes and supporters’ schedules.
• Additional duties as assigned to execute a positive experience for all attending from Idaho.

• 
  Must live in the Boise area.
• Knowledge of adaptive sports and experience working with individuals with physical disabilities.
• Willingness to expand knowledge of adaptive sports by pursuing continuing education opportunities.
• Valid driver’s license and ability to drive CAF vehicle.
• Must have own transportation and be willing to travel.
• Available to work evenings and weekends.
• Must possess excellent communication and interpersonal skills.
• Must occasionally lift and/or move up to 25 pounds.

Experience

• College Degree (B.S./B.A.) or higher preferred
• Experience in therapeutic recreation, recreation management, and developing programs for individuals with physical disabilities.
• Experience in program coordination, event planning, or logistics management.

Competencies

• Passion for adaptive sports.
• Strong organizational skills.
• Ability to work collaboratively in a team environment and independently when required.
• High level of proficiency with Microsoft Office Suite. Experience working with a CRM system a plus. Ability to quickly learn new software and technology.
• Ability to act as a professional representative of CAF both internally to all staff, volunteers, Board Members and externally to JKAF partner, outside donors, fundraisers, suppliers, and all third-party constituents.

Compensation

CAF offers a competitive compensation package including generous employer contributions to: Health/Dental/Visions insurance, employer paid Basic Life and Long-Term Disability Insurance, 401k match, 10 paid holidays, onsite gym, and more!