Human Resources Administrator

Description

TITLE: Human Resources Administrator

REPORTING LOCATION: Rockville, MD                                  

REPORTS TO: Human Resources Director

PRIMARY OBJECTIVES:  The HR Administrator is a key member of the HR team and handles the majority of HR Operations tasks.  They support the HR team and organization by performing procedural and administrative duties.    

DUTIES AND RESPONSIBILITIES :

• Employee Data Management – keeps accurate and up-to-date employee records, assists with immigration paperwork, and maintains/improves the HRIS (HR Information System).
• Onboarding and Offboarding – facilitates the onboarding process for new hires, conducts orientation sessions, orders business cards, prepares office signage, and manages the offboarding process for departing employees.
• Talent Acquisition Support – assists with scheduling interviews, greeting candidates, booking travel and hotel accommodations for candidates, communicates with hiring managers, helps with the Job Shadowing program, and coordinates with the TA Manager to keep job descriptions up to date.
• Benefits Administration – processes employee benefit enrollments, changes, and terminations, answers questions regarding benefit plans, ensures compliance with benefit regulations, reports work-related injury/illness claims, prepares/submits monthly Health Savings Account employer contributions, manages leave programs, and facilitates annual open enrollment and qualifying events.
• Compliance Management – monitors and ensures adherence to employment laws and company policies, updates/maintains the employee handbook, and arranges and tracks required training programs.
• Employee Communications – addresses employee questions about HR policies and procedures, prepares employee notifications, updates e-boards, maintains/updates resource information available on internal company websites.
• Payroll Processing – compiles semi-monthly hourly and salary employee payrolls for review by the HR Director.  Follows up on any outstanding payroll issues.
• Reporting and Analysis – generates reports on key HR metrics to inform decision-makers, compiles survey results, responds to employment verifications and unemployment requests.
• Employee Relations – orders flowers, gifts, gift cards, meals, distributes candy, participates in the Social Committee, plans and executes employee events, strives to continually improve employee morale and evolve the company culture.
• Other Administrative Tasks – reviews/handles incoming mail, processes HR shipping requests, keeps break rooms and office storage areas stocked with supplies, answers incoming calls from general company line, and attends to needs for important meetings, clients, executive leaders, and visitors.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational and time management skills
• Ability to multi-task and prioritize tasks
• Excellent attention to detail and accuracy
• Effective communication skills, both verbal and written, with all levels of employees onsite and dispersed
• Proficiency with Microsoft Office applications, HR software and databases (preferably Paycom)
• Knowledge of employment laws and compliance regulations
• Ability to maintain confidentiality of employee information and practice discretion
• Problem-solving and decision-making abilities
• Agreeable personality/likeable disposition that puts others at ease
• Flexible and adaptable, capable collaborator

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in HR, management or a relevant business field
• Basic HR knowledge – talent acquisition, HR operations, compliance, benefits administration, payroll processing, and employee relations
• Must have both administrative and HR-related prior work experience (2-4 years)
• PHR, SHRM-CP, or other HR-related certification preferred

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Standard office environment in a multi-level facility
• Primary physical demands include prolonged sitting, ongoing computer use, occasional standing and walking, the need to handle paperwork and files requiring good hand dexterity, and use of office equipment
• Computer usage demands good eyesight for reading and data entry
• Frequent interruptions – phone calls, emails, direct messages, and walk-in inquiries are common
• Occasional deadlines

This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.  We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary : $55,000 - $65,000