Director of Finance

Schoolspring Job ID# 5081177

POSITION OBJECTIVES:

To plan and manage the overall finance and accounting services, to include cash management, accounting, payroll, contracts, and administration of the district insurance programs of the Champlain Valley School District and to assure the schools are in compliance with school board policy, state and federal regulations and industry best practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

BUDGETING

• Responsible for budget development in all schools in the district. Develops models for a three year financial plan incorporating requirements of school strategic plans.
• Coordinates, processes, and controls transfers of budgeted funds as requested by Administration.
• Develops budget guidelines, coordinates preparation of budgets, and assists key administrators in review of budgets. Prepares analyses of budget requests and program proposals.
• Coordinates the presentation of, justification for, and preparation of additional analyses required to understand the budget proposal for action by the board.
• Assists in the execution of the enacted budget, including the recommendation of administration controls where required.
• Recommends improvements to the financial management of the school system specifically related to budget methods, format, and presentation.
• Arranges for and supervises preparation, publication, and distribution of budgets as approved by the boards.
• Remains current on changing laws and requirements regarding State and Federal funds available for schools.

FISCAL

• Provides a program of accounting adequate to record in detail all money and credit transactions.
• Provides for the collection, safekeeping, and distribution of all funds.
• Furnishes program managers with timely reports as to the financial status of their programs.
• Oversees accounting procedures directed by fund accounting practices, accounts payable/receivable systems.
• Oversees payroll processes and procedures for the District.
• Maintains an on-going review of district cash flow to ensure timely payment of all financial commitments.
• Designs and interprets financial reports to be used as effective administrative tools for sound decision making.
• Establishes standard practices and procedures for receipts and deposits of funds.
• Reconcile cash accounts on a monthly basis.

OTHER

• Works with the business office staff in providing support to schools.
• Provides necessary data required to complete grant applications.
• Prepares data and reports required by state statute and for independent auditors.
• Prepares annual reports summarizing revenues and expenditures and forwards to state agencies and local officials.
• Other duties may be assigned

SUPERVISION RECEIVED: 

Works independently for the most part, planning and implementing broad programs within the organization.  Work is checked primarily through consultation and agreement with others while directly reporting to the Chief Operations Officer.

SUPERVISORY RESPONSIBILITIES:

Manages business staff employees. Is responsible for the overall direction, coordination, and evaluation of these employees.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.  Responsibilities include interviewing, hiring and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following:

• Education and Experience.  Bachelor's degree in Accounting and/or Business administration or other appropriate discipline plus a minimum of 5 years experience in school administration and/or school business management (or equivalent training and experience from which comparable skills and knowledge are acquired). CPA and/or MBA preferred. Knowledge and experience in financial management, contract management, project management, planning and forecasting.  Proven ability in leadership and communication skills.

• Language Skills. Ability to read, analyze, and interpret complex documents.  Ability to respond effectively to the most sensitive inquiries or complaints.  Ability to make effective and persuasive presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

• Mathematical Skills. Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations.  Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.

• Computer Skills and Experience. Experience and proficient computer skills in word processing, spreadsheet, and database programs required.  Experience with accounting software, Microsoft Office and Google suite preferred.
• Reasoning Ability/Mental Requirements. Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.  Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, musical notes, etc.,) in its most difficult phases.  Ability to deal with a variety of abstract and concrete variables.

• Communication & Interpersonal Skills.  Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, faculty, administrators, parents, and representatives of outside organizations.  Ability to work cooperatively and effectively with peers, subordinates, supervisors, parents, State Agencies and Legislative Committees. 

• Additional Competencies.  The individual in this position must possess the following:

• Dependability – being reliable, punctual, responsible and fulfilling obligations.
• Self-Control – maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
• Stress Tolerance – accepting criticism and dealing calmly and effectively with high stress situations.
• Cooperation – being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Concern for Others – being sensitive to others’ needs and feelings and being understanding and helpful on the job.
• Attention to Detail – being careful about detail and thorough in completing work tasks.
• Integrity – being honest and ethical.
• Adaptability/Flexibility – being open to change (positive or negative) and to considerable variety in the workplace.
• Independence –guiding oneself with little or no supervision, and depending on oneself to get things done.
• Social Orientation – preferring to work with others rather than alone, and being personally connected with others on the job.

PHYSICAL EFFORT AND STRESS.  Employee must have the physical ability to perform the essential functions of the job as outlined above, in addition to the following (Frequency Codes described below): 

WORKING CONDITIONS/ENVIRONMENTAL FACTORS:  All conditions common to a construction site for residential housing including, but not limited to, the following (Frequency Codes described above):

Definitions - Physical Demands 

Sitting: remaining in a seated position

Standing: remaining on one's feet in an upright position at a work station without moving about

Walking: Moving about on foot

Seeing: Perceiving with the eye

Hearing: Perceiving or listening to sound by ear

Talking: Articulating, speaking or discussing using spoken words

Dexterity: Skill in the use of hands and fingers

Lifting:  Raising or lowering an object from one level to another (includes upward pulling)

Carrying:  Transporting an object, usually holding it in the hands or arms or on the shoulder

Bending/Stooping:  Bending the body downward and forward by bending the spine at the waist. Occurs to a considerable degree and requires full use of the lower extremities and back muscles.

Pushing:  Exerting force upon an object so that the object moves away from the force (includes slapping, striking, and kicking)

Pulling:  Exerting force upon an object so that the object moves toward the force (includes jerking).

Twisting: Rotating; moving to face in alternate direction.

Climbing:  Ascending or descending ladders, stairs, scaffolding, ramps, poles, ropes and the like, using the feet, legs, and/or arms and hands.

Balancing:  Maintaining body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces; or maintaining body equilibrium when performing gymnastic feats.

Crouching:  Bending the body downward and forward by bending the legs and spine.

Kneeling:  Bending the legs at the knees to come to rest on the knee or knees.

Crawling:  Moving about on the hands and knees 

Reaching: Extending the hands and arms in any direction

Handling: Seizing, holding, grasping, turning, or working with hands

……………………………………………………………………………….……………..

This general outline illustrates the type of work which characterizes the Job Classification.  It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.