What are the responsibilities and job description for the Event Coordinator - Biohub NY position at Chan Zuckerberg Biohub - New York?
The Chan Zuckerberg Biohub New York (CZ Biohub NY) (https://www.czbiohub.org/ny/) is an independent nonprofit research institute that brings together three powerhouse universities - Columbia University, The Rockefeller University, and Yale University - into a single collaborative technology and discovery engine. CZ Biohub NY itself supports some of the brightest, boldest engineers, data scientists, and biomedical researchers to investigate the fundamental mechanisms underlying disease and develop new technologies that will lead to actionable diagnostics and effective therapies. We are guided by our values of scholarly excellence; disruptive innovation; hands-on engineering/hacking/building; partnership and collaboration; open communication and respect; inclusiveness; and opportunity for all.
Our Vision
- We pursue large scientific challenges that cannot be pursued in conventional environments
- We enable individual investigators to pursue their riskiest and most innovative ideas
- The technologies developed at CZ Biohub facilitate research by scientists and clinicians at our home institutions and beyond
Diversity of thought, ideas, and perspectives are at the heart of CZ Biohub Network and enable disruptive innovation and scholarly excellence. We are committed to cultivating an inclusive organization where all colleagues feel inspired and know their work makes an important contribution.
The Opportunity
We are seeking an Events Coordinator to lead coordination of events related to the Biohub NY, including but not limited to our Investigator Program, Affiliate Network, academic conferences, symposium, and seminars, community engagement, and more. These events may include Investigator Meetings, Affiliate Network Symposium, hackathons, academic seminars and conferences, and community engagement. This position reports to the VP, Organizational Growth and Strategy. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle various event coordination, administrative, and team collaboration activities while assisting with other duties as necessary. The ideal candidate will spark a collaborative community and excel at working in a fast-paced, dynamic environment with multiple team members, external collaborators, and senior leaders.
What You'll Do
- Serve as the primary coordinator, representative, and day-to-day point of contact for events organized, hosted, or led by CZ Biohub NY, ensuring seamless delivery of events, trouble shooting expertise, and direct resource for CZB leadership and key stakeholder needs
- Coordinate and manage seamless event logistics, including venues, catering, tech, and scheduling, tailored to budget and goals
- Manage contracts with vendors (catering, venues, entertainment, etc.), oversee vendor performance, and ensure timely delivery of services
- Create and manage event budgets, track expenses, and ensure adherence to financial guidelines and policies
- Work with CZB/CZI Comms team on collateral, materials, communications, and social media elements related to events
- Design, enhance, and manage tools, resources, and workflows to improve productivity and event participant experience in alignment with organizational goals and values (e.g., open science, collaboration, inclusivity, and more)
- Track engagement, attendance, and outcomes to inform future programs
- Support and collaborate with the VP, Organizational Growth and Strategy and the broader CZ Biohub team to:
- Plan an annual calendar in advance of each year in alignment with CZI/CZB activities, global/local ecosystem events, and key stakeholder availability
- Develop event concepts, themes, and timelines; defining goals in collaboration with key stakeholders
- Curate a slate of event participants, speakers, panels, and activities that leads to a world premier community around the CZ Biohub New York's mission and vision
- Support outreach, marketing, and engagement to garner high participation and value of programming (with CZB/CZI Comms team, where appropriate)
- Define and measure OKRs (Objectives and Key Results) and feedback loops to refine strategy
- Coordinate and communicate with CZ Biohub NY, other CZI/CZB entities, and institutional teams on relevant event planning needs
- Be proactive and solution-oriented. Surface any issues, concerns, or areas of opportunity for event management to the appropriate team
- Other related duties, as assigned
What You'll Bring
Essential –
- 3 to 5 years of event planning experience
- Proficiency in MS Office and Google Workspace applications, with ability to readily adopt new software
- High integrity and highly aligned with the mission and values of CZ Biohub values
- Outstanding interpersonal and communication skills (verbal and written)
- Customer service orientation
- Flexibility, adaptability, ability to work independently
- Ability to thrive in an unstructured and rapidly changing workspace
- Ability to manage multiple priorities and requests concurrently
- Strong organizational and problem-solving skills
- Independent self-starter, with the ability to effectively work collaboratively across teams is essential
Nice to have –
- Bachelor's degree
- Familiarity with Zoom and Slack applications
The Chan Zuckerberg Biohub Network requires all employees, regardless of work location or type of role, to provide proof of their initial COVID-19 vaccination by their start date. Those who are unable to get vaccinated because of a disability, or who choose not to be vaccinated due to a sincerely held religious belief, practice, or observance must have an approved exception prior to their start date.
Compensation
- $92,000 - $105,000
New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. To determine starting pay, we consider multiple job-related factors including a candidate's skills, education and experience, market demand, business needs, and internal parity. We may also adjust this range in the future based on market data. Your recruiter can share more about the specific pay range during the hiring process.
What We Provide
- Resources to disrupt and innovate at the frontiers of our knowledge of biology and disease
- An environment where nothing is considered impossible, where bold and creative thinking are the norm, and where a collaborative culture allows teams of people from multiple disciplines to accomplish more than any single person can achieve alone
- Access to collaborators, resources and facilities at our three partner universities (Columbia University, The Rockefeller University, and Yale University) as well as partner organizations in the CZ Biohub Network and beyond
- Competitive compensation and benefits commensurate with experience
Benefits
We offer a robust benefits program that enables the important work Biohubbers do every day. Our benefits include healthcare coverage, life and disability insurance, commuter subsidies, family planning services with fertility care, childcare stipend, 401(k) match, flexible time off and a generous parental leave policy. In addition, we honor our commitment to career development and our value of scholarly excellence through regular onsite opportunities to learn from the world's leading scientists.
The CZ Biohub Network is an equal opportunity employer committed to diversity of thought, ideas, and perspectives. We are committed to cultivating an inclusive organization where all Biohubbers feel inspired and know their work makes an important contribution. Therefore, we provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law.
Headhunters and recruitment agencies may not submit resumes/CVs through this Web site or directly to managers. The CZ Biohub Network does not accept unsolicited headhunter and agency resumes. The CZ Biohub Network will not pay fees to any third-party agency or company that does not have a signed agreement with the CZ Biohub Network.
Salary : $92,000 - $105,000