What are the responsibilities and job description for the Senior Executive Assistant, Science Technology position at Chan Zuckerberg Initiative?
in accelerating science.
The Opportunity
The Senior Executive Assistant will provide high-value executive assistant support to the Science Technology team with a focus on the VP of Science Technology and 2 of her direct reports. The scope includes scheduling meetings, managing time, handling or assisting with many team logistics, such as onboarding, offboarding, liaising with members of the Leadership Team, and other duties as they arise. This is an opportunity to manage diverse tasks and projects, act as a liaison for executives, contribute to strategic initiatives, and plan various events.
The Senior Executive Assistant is a liaison and representative for the Science Technology team. The person in this role must have strong communication skills, be able to work independently and solve problems creatively. As a member of the Science Operations team, you’ll also help build, grow, and continuously improve internal operations for CZI’s Science initiative.
This is a challenging and rewarding opportunity for a highly skilled and experienced administrative professional to make a significant contribution within a dynamic organization.
What You'll Do
- Handle an extensive array of administrative tasks for the VP of Science Technology and other leaders in the Science Technology organization : wrangle hectic calendars and prioritize time, book travel, plan events, expense reporting, etc.
- Provide administrative and operational support with speed, precision, and accuracy to enable executives and / or members of multiple teams to focus on accomplishing their primary objectives.
- Liaising for the VP of Science Technology and other leaders in the Science Technology organization.
- Preparing various documents and potentially confidential materials for executive and partner meetings.
- Working on and may lead moderately complex projects and assignments to ensure executive office and / or operational efficiency of multiple teams.
- Build and develop cross-functional relationships internally and with external partners.
- Enhance the efficiency and effectiveness of executive support functions by identifying and implementing improvements.
- Anticipate needs, devise proactive solutions, and lead efforts to address complex challenges.
- Identify new systems and processes to help drive increased leader and team efficiency, effectiveness, and impact.
- Engage as an active Science Executive Assistant team member, partnering to improve organizational practices and processes and supporting coverage as needed.
- Perform other tasks as requested, including but not limited to team-specific and cross-functional event planning and project support work
What You'll Bring
Compensation
The Redwood City, CA base pay range for this role is $57.69-$86.54. New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market. Your recruiter can share more about the specific pay range for your location during the hiring process.
Benefits for the Whole You
We’re thankful to have an incredible team behind our work. To honor their commitment, we offer a wide range of benefits to support the people who make all we do possible.
Commitment to Diversity
We believe that the strongest teams and best thinking are defined by the diversity of voices at the table. We are committed to fair treatment and equal access to opportunity for all CZI team members and to maintaining a workplace where everyone feels welcomed, respected, supported, and valued. about our diversity, equity, and inclusion efforts.
If you’re interested in a role but your previous experience doesn’t perfectly align with each qualification in the job description, we still encourage you to apply as you may be the perfect fit for this or another role.
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Salary : $58 - $87
