Administrative Assistant

Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you thrive in a fast-paced, goal-oriented, outcome-driven environment, seek a career with genuine purpose, and possess a problem-solving mindset, a sense of humor, and a stellar work ethic — We Should Talk!📲

As an Administrative Assistant, you will assist with and participate in various administrative and/or office management duties as established and/or needed. This position is responsible for assisting the Office Manager and/or the Program Director with the overall administrative functions of the school.

‖ Responsibilities Include:

• Assisting with or performing receptionist/front office duties, including answering and screening all telephone calls, and arranging conference calls, greeting scheduled visitors and conducting them to appropriate area or person.
• Assisting with processing all incoming/outgoing mail for the agency; receiving courier packages, picks up and routes incoming mail to appropriate persons, and preparing outgoing mail and correspondence, including email and faxes.
• Assisting supervisor and/or other school staff in ordering and maintaining supplies and equipment.
• Making copies of correspondence and other printed materials.
• Assisting supervisor with organizing and maintaining all various school and office files.
• Assisting supervisor and/or other school staff with other project activities such as employee mailings, distributing fliers, other student materials, and information relevant to the school's employees, students, or parents. 
• Assisting supervisor in performing necessary and specific functions as designated, ensuring all administrative duties and responsibilities of the school or office location are completed in a timely, efficient, and effective manner. 
• Assisting supervisor as needed in preparing various reporting and record-keeping requirements including but not limited to accounting, personnel, student, and other performance/operations reporting and record keeping. 
• Participating and/or assisting with other school functions, activities, or tasks as requested by supervisor.
• Participating, performing, or assisting with other duties or tasks as assigned.

‖ Qualifications Required:

• High school diploma or equivalent with passage of basic skills test.
• Associate's degree or higher in a relevant field of study preferred.
• Minimum 1yr prior experience working in an administrative role, preferably in an education setting.
• Proficiency in drafting detailed reports, business correspondence, learning materials, announcements, etc.
• Prior experience and/or knowledge in project management including development and management of databases and spreadsheets.
• Solid motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives.
• Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
• Ability to effectively present information and respond to questions from groups of staff members, students, parents, customers, and the public.
• Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability.
• Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic office equipment.

Spectrum Center Schools is a division of ChanceLight Behavioral Health, Therapy, & Education, the nation’s leading provider of alternative and special education programs for children and young adults. For more than 45 years, and in partnership with over 235 school districts nationwide, we have helped change the direction of more than 240,000 student lives!

💻 Learn more about our history, our mission and the program services we provide by visiting the link below:

• https://bit.ly/m/WorkWithPurpose

At ChanceLight we believe in providing more than just a job, as a member of our team you'll receive the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal & professional fulfillment!  Your path to a truly rewarding career starts here – where growth, empowerment, and collaboration define our culture; and every day is a Chance to transform lives through education!

‖ Perks and Benefits Include:

• Comprehensive Medical, Dental and Vision Plans
• FREE Telehealth and Virtual Counseling Sessions
• FREE Health Advocacy Services and 24/7 Nurse Line
• Company Paid Life & Disability Insurance
• Company Paid Employee Assistance Program
• Flexible Spending and Health Savings Accounts
• Personal Protection Insurance Plans
• Cigna Healthy Pregnancies, Healthy Babies Program
• Legal Services Insurance 
• Pet Health Insurance
• Accrual-based Paid Time Off 
• School Hours and Paid Holiday Schedule
• Extensive Personal and Life Event Paid Leave Policy
• 401k Retirement Saving Plan
• Perks at Work Employee Discount Program
• Opportunities for Growth & Development
• And So Much More!

If you're ready to start making lasting impacts on the lives of students and contribute to the creation of a brighter future — This Is Your Chance!

Join us and together, we can empower students to overcome challenges, build confidence and unlock their full potential!

Careers, With ChanceLight 💙 Work. With Purpose.

^{Copyright © 2024 ChanceLight Behavioral Health, Therapy, & Education, a ChanceLight® company  *Benefit plans and eligibility requirements may vary based on role and employment status.} 

Salary : $22