Administrative Assistant - CTE

CHANDLER UNIFIED SCHOOL DISTRICT

JOB DESCRIPTION

CLASSIFICATION: OFFICE

TITLE: ADMINISTRATIVE ASSISTANT - CTE

CALENDAR: ADMINISTRATIVE ASSISTANT I

SALARY: GRADE 116

Job Goal:

To provide our students with the knowledge, skills and attitudes to become life-long learners and responsible citizens by: Independently perform secretarial duties of above average difficulty requiring independent judgment and knowledge of District policies and procedures.

Minimum Qualifications:

• High school diploma or equivalent with emphasis on appropriate business courses
• Three or more years progressively responsible experience, preferably in a school setting
• Ability to type accurately at an acceptable rate of speed and to take dictation if required
• Ability to operate standard business machines, including computer terminal with word processing
• Knowledge of Microsoft Windows operating system and Office 365/2019 application suite 5, specifically Excel, Teams, and Outlook
• Ability to work cooperatively with parents, students, staff and the general public
• Ability to manage multiple tasks
• Knowledge of and adheres to all policies, regulations and rules
• Vision and hearing adequate to exercise job responsibilities in a safe manner
• CTE grants experience, including budget knowledge desired

Core Job Functions:

• Perform a variety of secretarial and clerical duties, including filing, typing, and transcribing correspondence, bulletins, memoranda, notices, reports, and written materials
• Schedule appointments and answer telephone providing information as requested
• Maintain appropriate files and records
• Create epars for department
• Order capital supplies for CTE programs
• Compile and maintain statistics for federal and state grants
• Assist other departments as needed
• Perform related duties as requested
• Perform all duties in a safe and prudent manner as directed

Core Values/Professional Qualities:

• Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly and patient manner
• Function effectively as a team member
• Be responsible, reliable and punctual
• Be flexible and adaptable to change
• Positively accepting direction
• Establish and maintain courteous, cooperative working relationships with students, staff and parents
• Direct constructive criticism toward improving the district
• Exercise positive problem-solving behavior and conflict resolution skills
• Adhere to the dress code appropriate to the site and job
• Share sensitive student and staff information on a need to know basis
• Be a positive role model
• Work with a large cross section of people in a professional manner