25-26 SY School Office Assistant

Beginning Date: 25-26 School Year

 

Job Title: School Office Assistant       

 

Supervisor: Principal  

 

Salary:  Classified Step 16/grade 1        

 

Terms of Employment: 195 Day 

 

Complete application thru TalentEd

 

Job Goal:

Under direction performs a variety of clerical and administrative work in support of an assigned

office to provide an efficient and pleasant environment. 

Duties may vary by specific assignment and function of the assigned office.

 

Essential Duties and Responsibilities:

Answers telephones, receives visitors and refers callers and visitors to appropriate personnel.

Performs a variety of clerical duties such as typing, filing, and photocopying.

Answers routine questions according to established guidelines.

Collates, staples and stacks materials per instructions.

Packages completed copies for administrative and classroom use.

Prepares new files and disposes of obsolete files.

Maintains records, inventories, index, and cross-reference files.

Sorts, classifies and files documents and materials as directed.

Locates and removes files upon request; places and removes material in storage.

Orders office supplies and maintains supply inventory.

Receives, sorts and distributes incoming and outgoing mail.

Receives and makes telephone calls as directed; takes and relays messages.

Assures the timely distribution and receipt of a variety of records, reports, and bulletins

as directed.

Operates a variety of office equipment such as typewriter, calculator, copier, and

computer terminal.

Making announcements over PA system as necessary

Assigning lockers and calcinations to students with medical situations

Fire drill reports and Emergency codes – full accounting to administrators

Occasionally assist JPO and Police with request of student information

Homework/Book request for students who are ill E-mail or hardcopy to all appropriate

teachers and follow up.

Back-up assistance to registrar, attendance and front office secretaries as well as assisting

administrators.

Distribution of student and staff parking stickers.

Performs related duties as assigned.

 

Some of the duties in specific assignments are:

Assists in Special Student Services with a variety of administrative duties including preparing

IEP packets and Parents Rights, organizing and monitoring bus routes, serving as dispatcher for

Special Education buses, processing funding requests, administering grant fund expenditures,and

communicating with special student services personnel regarding a variety of issues.

Serves as school receptionist, assisting in maintaining student records, assisting students with

various needs, ordering school lunches, collecting and accounting for school lunch money,

reporting daily meal counts, maintaining petty cash accounts.

Supports Title 1 activities in processing purchasing orders and tracking purchasing

documents of various types, monitoring inventories at schools and reconciling inventories

with district inventory, making travel arrangements and communicating with vendors.

 

Qualifications:

High school diploma or GED certificate. *The supervisor has the authority to waive any of the above

requirements and allow the applicant a 30-day trail period of employment.  If the

applicant is successful during the trial period, they can be hired without all 4

requirements.

To perform this job successfully, an individual must be able to perform each essential

duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability

required.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

 

KNOWLEDGE OF:

Specific duties in and functions of an assigned office.

Preparing letters, documents and reports.

Modern office procedures, equipment and practices.

Filing systems.

District policies and procedures.

Basic record keeping and filing techniques.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Telephone techniques and etiquette.

Computer and software operation.

District organization and operations.

 

ABLITY TO:

Perform the specific duties of an assigned function.

Perform modern office practices, procedures and operate equipment.

Perform clerical duties such as filing, duplication and maintaining records.

Operate a computer terminal and software programs.

Understand and follow oral and written directions.

Meet schedules and timelines.

Prepare reports, letters and other documents.

Maintain files and records and retrieve information.

Work cooperatively with others.

Communicate effectively both orally and in writing.

Word process at 45 WPM.

 

EDUCATION AND EXPERIENCE:

High School Diploma or Equivalent.

Verifiable work and/or character references.

Clerical Exam Score of 70%.

Typing Exam Score of – 45 wpm.

 

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance

instructions, and procedure manuals. 

Ability to write routine reports and correspondence. 

Ability to speak effectively before groups of customers or employees of organization.

 

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions,

proportions, percentages, area, circumference, and volume. 

Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in

written, oral, or diagram form. 

Ability to deal with problems involving several concrete variables in standardized

situations.

 

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

 

Physical Demands:

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to use hands

to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee

must  lift and/or move up to 25 pounds.  Specific vision abilities required by

this job include close vision, and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

 

WORK ENVIORMENT:

The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

While performing the duties of this job, the employee regularly works in inside

environmental conditions. 

The employee frequently works with a video display terminal for prolonged periods.

The noise level in the work environment is usually moderate.

 

Terms of Employment

Salary and work year according to current schedule

 

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board of Education’s policy on evaluation of professional administrative personnel.

 

 

THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS.