What are the responsibilities and job description for the Human Resources Project Coordinator position at Chapman & Cutler?
Chapman and Cutler LLP is seeking a motivated Human Resources Project Coordinator to join the Human Resources Department in the Chicago office. The Human Resources Project Coordinator provides strategic coordination and project management related administration of firmwide tasks and initiatives within the Human Resources cabinet of functional responsibilities (Onboarding, Performance Management, Compensation, HRIS, Benefits and Wellness, Engagement and Retention, Training, Compliance and Risk Management) while supporting the day-to-day operations in addition to seasonal and annual Human Resources and Benefits and Wellness related projects and initiatives.
The day-to-day responsibilities of the Human Resources Project Coordinator will include:
Human Resources Systems
Annual Performance Evaluation Process
Human Resources Business Continuity
Compliance
In addition, the Human Resources Project Coordinator aids in developing and maintaining Human Resources departmental best practices and assists with managing revisions and updates to handbooks/manuals and orientation materials while performing other duties as assigned.
MINIMUM QUALIFICATIONS:
Candidates must have a Bachelor’s Degree (preferred) or an Associate’s Degree. The ideal candidate will have at least three (3) years of prior experience in Human Resources, preferably in a professional environment; preference given to those with prior law firm experience.
Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
The day-to-day responsibilities of the Human Resources Project Coordinator will include:
Human Resources Systems
- HRIS
- Coordinates internal/external project teams, stakeholders, working subgroups, vendors, and tasks aligned with the HRIS sourcing and selection initiative
- Provides support and assists with pre- and post-implementation roll-out tasks and workflow and module set-ups (Human Resources, Payroll, Benefits, Time and Attendance, Professional Development and Training, Performance Management and Total Rewards) within the employee life cycle
- Performance Evaluation Software - viDesktop
- Performance Evaluation Software - viDesktop
- Manages system configuration (coding, branching evaluation questions, linking manager/employee solicitations, and updating end user access)
- Responds to end user inquiries and requests
- Proactively mitigates potential data integrity issues or process workflow deviations through report development and auditing
- Handles system updates, testing, training, maintenance, documentation, and communication
Annual Performance Evaluation Process
- Designs and distributes evaluation templates, updates and circulates timelines and historical compensation data and metrics
- Works with Chiefs, Directors, Managers and Supervisors to determine training needs for staff
- Compiles data and analyzes past and current year goals and training requirements
- Coordinates and tracks training programs and utilization to support employee engagement and development
- Assists with benchmarking and salary grading of staff positions
Human Resources Business Continuity
- Assists in evolving and digitizing Human Resources and Benefits processes and forms, drives and manages Human Resources file conversion projects - converting legacy forms and information to electronic shareable data housed with appropriate security permissions
- Streamlines and digitizes onboarding materials and personnel status change workflows and forms
- Updates Human Resources Intranet Site (THEO page) - communications and updates of Human Resources processes and programs, benefits and wellness resources and information, policies and related updates, vendor information and Human Resources templates
- Maintains and updates Human Resources DMS files
- Assists in the preparation and coordination of COVID-19 pandemic related policies and controls including maintenance of the firm’s mobile attestation app and compliance
- Assists with managing return-to-work initiatives, tasks and communications; coordinates identified strategy and execution of policies and plans related to office use and safety procedures (including accommodations and access)
Compliance
- Ensures firmwide compliance in accordance with federal, state, and local employment requirements, e.g., Fair Labor Standards Act, Title VII, Form I-9 and e-Verify, and affirmative action programs
- Coordinates information gathering, submission and completion of internal and external data requests and surveys/audits
In addition, the Human Resources Project Coordinator aids in developing and maintaining Human Resources departmental best practices and assists with managing revisions and updates to handbooks/manuals and orientation materials while performing other duties as assigned.
MINIMUM QUALIFICATIONS:
Candidates must have a Bachelor’s Degree (preferred) or an Associate’s Degree. The ideal candidate will have at least three (3) years of prior experience in Human Resources, preferably in a professional environment; preference given to those with prior law firm experience.
- Proficiency working with MS Word, Excel, Outlook and PowerPoint is required
- Excellent communication skills required
- Superior organizational and proofreading skills; detail oriented
- Strong analytical skills, able to draw conclusions from data, assess implications and make recommendations
- Works well under pressure and has excellent problem-solving skills
- Committed to client service; professional demeanor and discretion required
- Must have the ability to prioritize work and meet deadlines
Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
