What are the responsibilities and job description for the Secretary - Building Taylor School position at CHAREM ISD and our local districts?
POSITION:
Secretary – Building Taylor School
QUALIFICATIONS:
- Bachelor’s degree in public administration, management, or related field preferred
- Minimum 1-3 years’ experience in an office setting
JOB FUNCTIONS:
- Answer/Transfer phone/faxes
- Greet people into building
- Staff Meeting Support (e.g. tables, food, attendance, minutes)
- Route Mail delivery within building
- Confirmation of room request using Google Calendar
- Secretarial Support for Principals and Char-Em Classroom staff
- Monitor inventory and order office supplies
- Enter student enrollment, information, support IEPs in applicable systems for Char-Em ISD Special Education Classrooms
- Assemble, prepare, and mail new student pupil accounting packets
- Update student Information Pages in PowerSchool SIS as often as daily (med changes, transportation changes, contact info, etc.) and distribute to Transportation Dept, driver, parent & teacher
- Assemble/maintain CA-60 files including maintaining a log of outgoing files and requested records
- Monitor student attendance in PowerSchool SIS - report all absence reasons to principals daily
- Provide weekly student attendance reports to Principals
- Prepare and mail applicable letters in regards to student attendance at direction of principal
- Prepare, distribute, collect attendance audit reports
- Review staff attendance in Red Rover & verify subs, notify principal of unpaid leave entered weekly
- Monitor, update class lists, LEA by Student spreadsheet, Handle with Care lists
- Mail suspension letters as needed and log information in PowerSchool
- Prepare Days & Clock hour Reports to Revver for Special Education classrooms including ECSE
- Complete Section 25E requests and submit to Revver for all applicable students between fall and spring counts
- Schedule school photo day, forms, distribution
- Support ECSE students
- File accident and unusual incident reports and forward to HR as needed
- Communicable disease tracking and report weekly to Health Department
- Immunization tracking for students and enter into MCIR, report to Health Department as needed
- Assist principal with emergency drills for Taylor building
- Coordinate school vehicle scheduling
- Purchase Food (general supplies – e.g. E Nicols)
- Coordinate Petoskey Food Service lunches- liason between staff & kitchen, food service director
- Forward IEP invitations to LEA & log receipt on spreadsheet. Forward student info page ahead of IEP for parent review / then update in SIS, copy & distribute
- Prepare summer calendars, class/lunch rosters, parent letters, medical forms for Summer School/ESY
- Track Summer School/ESY student lunches for invoicing/bill collection
- All other duties as requested or assigned
REPORTS TO:
Principal of Char-Em Programs - North
DEADLINE FOR APPLICATION:
Until Filled
CONTRACT LENGTH:
240 days
COMPENSATION:
Per hour commensurate with experience, Support Staff Rate Scale.
BENEFITS:
Click to view benefit highlight
BEGINNING DATE OF
EMPLOYMENT:
April 1, 2025
DIRECT INQUIRIES TO:
www.charemisd.org/aboutus/jobs
Charlevoix-Emmet Intermediate School District
08568 Mercer Boulevard
Charlevoix, MI 49720
231.547.9947
DATE POSTED:
February 17, 2025
The Charlevoix-Emmet Intermediate School District is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, age, religion, disability status, gender, sexual orientation, gender identity, genetic information or marital status. No person shall be denied employment solely because of any disability which is unrelated to the individual’s ability to do the essential functions and duties of the job or without accommodation. Under state law, a person with a disability condition may not allege a failure to accommodate a disabling condition unless the employer knew or reasonably should have known that an accommodation was needed.
