Permit Coordinator

MUST HAVE EXPERIENCE IN HANDLING UTILITY PERMITS / CONSTRUCTION PERMITS PREVIOUSLY, TO BE CONSIDERED FOR THIS ROLE!

**This will be a work-from-home position 80% of the time, but you must have the ability to travel to local Board Meetings and Customer Sites. MUST be located in NEW YORK STATE to meet this requirement.**

About Us:

ChargeSmart EV is a turnkey business solution for commercial customers, electric vehicle (EV) charging needs. We provide our customers the support they need to develop an electric charging program that fits their needs, and their customer’s needs, all while working with a single partner. We provide the service and support to ensure that our customers can build out their charging infrastructure while helping them take advantage of available state and utility incentives in their area.

Job Description:

ChargeSmart EV is seeking a dynamic and organized Permit Coordinator to join our team. The Permit Coordinator will play a key role in facilitating the successful execution of EV charging projects from inception to completion, overseeing the permitting process for our EV charging station projects across the US. This individual will collaborate closely with cross-functional teams, including sales, deployment, operations, and external stakeholders, to ensure projects are delivered on time, within scope, and within budget.

*****The ideal candidate will be detail-oriented, proactive, and have experience navigating permitting processes in the construction or electrical industry.*****

Responsibilities:

Permit Applications:

• Manage and track permit applications for EV charging station installations.
• Research and ensure compliance with local, state, and federal permitting requirements.
• Submit permit applications and follow up with municipalities to expedite approvals.
• Address permit-related inquiries and resolve issues with regulatory agencies.
• Assist in securing variances, zoning approvals, and other regulatory clearances.
• Stay updated on changing permitting regulations that may impact projects.

Project Planning and Scheduling:

• Work closely with project managers, engineers, and contractors to prepare necessary documentation.
• Monitor project progress and identify potential risks or delays, taking proactive measures to mitigate issues.

Communication and Collaboration:

• Participate in regular project meetings, including kickoff meetings, status updates, and post-project reviews.
• Foster effective communication and collaboration among team members to ensure alignment and accountability.

Initiation and Execution:

• Prepare new and upgrade utility service requests through various Utility Companies automated systems.
• Handle permitting process for Project Managers, including document preparation, mailing application packages and other tasks as they are required by municipalities.

Documentation:

• Maintain accurate project documentation, including contracts, engineer plans, utility service requests, permits, and change orders.
• Assist in the gathering of necessary documents for permitting, utility services, engineering.

Quality Assurance and Compliance:

• Ensure adherence to quality standards, regulatory requirements, and safety protocols throughout the project lifecycle.
• Collaborate with relevant stakeholders to address any deviations or non-conformities promptly.

Relationship Management:

• Cultivate positive relationships with Customers, Utility Companies, Building Departments, and Subcontractors by delivering exceptional service and support.
• Respond promptly to inquiries, concerns, and requests for information, demonstrating professionalism and responsiveness.

Requirements and Key Skills/Characteristics:

• Bachelor's degree in business administration, project management, engineering, or related field.
• Proven experience in managing permitting (with utilities) and assisting with project management, preferably in the construction, engineering, or renewable energy industry.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication skills, both verbal and written, with the ability to communicate effectively with diverse stakeholders.
• Proficiency in project management software tools such as Monday.com or similar.
• Knowledge of electrical construction or EV charging technology is a plus.
• PMP certification or relevant project management credentials are a plus.
• Computer use competency
• Proficiency in all Microsoft Office applications
• Strong communication, multi-tasking and interpersonal skills
• Excellent organizational skills
• Effective communication skills
• Detail-Oriented
• Self-motivated and driven
• Willing to work independently and learn on-the-fly
• Exceptional customer service skills

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to travel for Company events (<5% of the time)

Compensation:

• Salary $55k Annually
• 401(k) match - (up to $5k in Company Match per year)
• Health Benefits (Standard Employee-Only Medical Plan Cost Covered 80-100% by Company)
• $100/mo Cell Phone Allowance

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Application Question(s):

• Are you located in New York State?
• How many years of experience in handling local/utility permit applications for projects?

Ability to Commute:

• Buffalo, NY 14201 (Required)

Work Location: In person

Salary : $55,000