Director of Fiscal & Administrative Services

The hiring salary range for this position is $126,208.10 - $204,456.92 commensurate with my experience.

Charles County Government is seeking an experienced Director of Fiscal and Administrative Services to perform executive financial management and administrative management work in directing the County's financial affairs, assigned County functions, programs and services. Responsibilities involve planning, organizing, and directing the accounting and fiscal reporting, financial management, utilities billing, budgeting, purchasing, information technology, and cash and investment functions of the County; providing financial advice, estimates, projections, options and proposals to the Board of County Commissioners, the County Administrator and County staff; providing all department heads fiscal information regarding their operations; and providing leadership, program direction, policy guidance, and administrative oversight to managers, staff, and others carrying out assigned activities. Work is performed under broad administrative direction, with the employee responsible for determining the work plans, methods and procedures and guiding departmental activities to achieve required goals and objectives.

• Plans, directs, controls, and coordinates diverse work programs including management of County finances, budgeting, accounting, purchasing, information technology systems, and treasury. Establishes and monitors controls to evaluate performance in meeting program and County objectives; takes appropriate actions to correct performance and to adjust programs to meet requirements.
• Manages positions and personnel to make best use of employees; selects employees and develops their capabilities; plans for succession of key personnel; counsels employees and administers discipline; handles human resource matters in accordance with agency policy and procedures.
• Establishes goals and objectives for assigned County functions; approves work methods and procedures; reports on overall progress and effectiveness of programs.
• Plans and uses resources economically; prepares accurate budgets and monitors expenditures. 
• Establishes and maintains effective means of coordinating plans and schedules with other County departments and external organizations; takes appropriate actions to maintain effective coordination in the event of delays and other problems, ensures that unit activities do not conflict with organizational goals.
• Develops plans to meet unexpected situations, new developments and changes in programs; prepares for emergencies; understands the factors and conditions affecting programs and recommends appropriate responses when these change.
• Directs preparation of management reports; develops and presents conclusions and recommendations.
• Communicates understanding and support of organization goals and programs through actions and spoken and written words; interacts effectively with individuals and groups at all levels; maintains ties with external organizations; keeps all interested and involved parties informed of matters requiring their attention.
• Ensures compliance with all applicable policies, rules, regulations, and laws; stays abreast of legal, regulatory and policy developments affecting areas of responsibility; enforces legal and regulatory requirements impartially.
• Assumes the responsibilities and functions of the Director of Fiscal Services as set forth in the Charles County Code.
• Serves as a committee member of the County's two pension plans, OPEB, and Worker's Compensation and as chairman to administer the County's LOSAP plan for fire and rescue personnel. Serves on other Committees as assigned.
• Provides financial advice, estimates, projections, options and proposals to the Board of County Commissioners, the County Administrator and County staff.  
• Provides all department heads and affiliated County Agencies fiscal information regarding their operations. 
• Secures funding for vehicles, equipment, and capital projects through capital lease and bond financing. Capital lease includes awarding bid, document review, closing, and approving purchases throughout the year.  Bond financing includes review of the Official Statement, preparing a Bond Presentation, presenting to the three rating agencies.   After bond funding is received, includes review and monitoring that funds are spent appropriately.
• Participates in the Executive Leadership Team and assisting in the development and execution of the Commissioners Goals and Objectives.
• Performs other related job duties as assigned. 

Education and Experience:

Bachelor's degree in Public Administration, Finance, or Information Technology. Ten (10) years of progressively responsible professional experience in the management of government functions, programs and services that included management of diverse fiscal, administrative and information technology services, or an equivalent combination of education, experience, and training.

Licenses or Certifications:

Must possess a valid driver’s license.

Special Requirements/Qualifications:

May be subject to work beyond the normal scheduled hours of work.

Knowledge, Skills and Abilities: 

• Knowledge of principles, concepts and practices of public administration as applied to the management of county government functions, programs, and services.
• Knowledge of principles and practices of accounting and fiscal management as applied to government accounting.
• Knowledge of administrative practices and procedures as applied to the operations of a diverse fiscal management operation.
• Knowledge of management principles and practices as applied to budgeting, personnel, purchasing, information technology, cash and investments, and related operations.
• Ability to plan, organize and direct the accounting and fiscal reporting, financial management, utilities billing, budgeting, purchasing, information technology, and cash and investment functions of the County.
• Ability to provide leadership, program direction, policy guidance and administrative oversight to managers and staff.
• Ability to provide financial advice, estimates, projections, options and proposals to the Board of County Commissioners, the County Administrator and County staff.
• Ability to ensure the timely and accurate production of financial reports and statements.
• Ability to coordinate diverse activities that are difficult to integrate and manage efficiently.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with others encountered in the work.
• Ability to direct the work of professionals.
• Ability to maintain information confidentially.

PHYSICAL DEMANDS

The work is sedentary with frequent periods of light physical activity and is performed in office surroundings.   Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp, and turn objects; and use fingers to operate computer or typewriter keyboards.  The work requires the ability to speak normally and to use normal or aided vision and hearing.

WORK ENVIRONMENT

Principal duties of this job are performed in a general office environment.

Department/Division:     Fiscal and Administrative Services/Administration 

Pay Grade:                        123

FLSA Status:                      Exempt

Telework Eligible:             Yes     

Reports To:                         County Administrator

Supervises:                         Chief of Budget, Chief of Purchasing, Chief of Accounting, 

                                             Chief Information Officer, Chief of Treasury, and 

                                             Fiscal and Administration Coordinator

Salary : $126,208 - $204,457