What are the responsibilities and job description for the Office Manager position at Charles Sargent Irrigation Inc?
OFFICE MANAGER
The office manager keeps the office neat, efficient and professional. It holds many roles, an assistant to the manager, handles phones, e-mails and mail. Keeps job list up to date for branch office. The following are areas that the office manager will be doing work in.
Accounts Receivable
Create customer estimates and/or invoices, record payments, weekly deposits to bank, update ongoing deposit register in excel.
Accounts Payable
Enter bills in Quick books daily, verify bills received with packing slips and statements, pay bills weekly, update ongoing check register in excel, pay personal property taxes semi-annually, sales tax and licensing of current and new equipment.
Customer Care
Send letters and forms as needed to customers, maintain each customer file and document jobs completed.
Equipment Records
Update monthly equipment logs for purchase, repairs and maintenance. Send any necessary paperwork to Administrative office on new equipment purchase or sale of old equipment. Maintain equipment book and update Administrative office on purchase or sell of new or used equipment. Send new pictures to Administrative office for master equipment book.
Payroll/HR
Verify timecard totals for each employee in our payroll software, Paycom. Complete paperwork with new hires, send MVR to Administrative office to run for potential hire and schedule drug tests/physicals for new hires, complete necessary paperwork for any employee and maintain employee files.
Reports
Compile reports for the branch office, includes weekly statement, bank reconciliation, trial balance, 6th payables report, calculation of monthly sales tax, monthly statements for customers and much more. Compile quarter reports and annual reports for branch office.
Enter data from field sheets includes, flow test, drill log, pump installation log, sieve analysis, test hole log, well abandonment log. File appropriate paperwork with the state of Nebraska for new wells, abandon wells, pump modifications, keep log on drilling permits and cost share applications with proper NRDs.
Safety Procedures & Records
Work closely with the safety director to keep up to date information in the office, fill out appropriate paperwork for injury at the workplace. Update logs after monthly inspections are complete, prepare document for monthly safety meeting, send monthly reports to safety director, and update ongoing safety award hours each month.
Compensation
Comprehensive Benefits, including medical, dental, vision, life insurance, paid time off, holiday pay, company match retirement, and more!
About the Company
Charles Sargent Irrigation is one of the largest family-owned water well contractors in the U.S.. We have a vast history that started right here in Broken Bow, NE. The company has grown in to multiple offices in three different states. Charles Sargent Irrigation strives to produce the best quality and craftmanship.
https://www.sargentirrigation.com/