Graduate Programs Manager

Description

Graduate Programs Manager
Charleston Southern University

Position Overview

The Graduate Programs Manager plays a key role in supporting the administration of Charleston Southern University’s graduate business programs, ensuring smooth operations, effective communication, and a high level of service to students, faculty, and stakeholders. Reporting to the leadership of the College of Business, this position is responsible for managing the One-Year MBA program, overseeing student registrations and graduation processes, handling budget and financial transactions, coordinating guest speaker events, and assisting with recruitment and problem resolution for graduate students.

This position requires a detail-oriented and proactive individual who can manage multiple responsibilities efficiently, communicate effectively, and contribute to the growth and success of the graduate business programs

Key Responsibilities

Program Coordination & Student Services
•    Serve as the primary point of contact for One-Year MBA students, ensuring smooth program operations.
•    Coordinate the annual domestic business trip for One-Year MBA students, including travel logistics and budgeting.
•    Register One-Year MBA students each semester and assist with course scheduling as needed.
•    Process and track graduation applications for One-Year MBA students, ensuring timely submission and approval.
•    Manage payment of graduation fees and assist students with administrative graduation-related tasks.
•    Plan and facilitate bi-monthly guest speaker events, including room reservations, catering, and speaker arrangements.
•    Oversee graduation coordination for the One-Year MBA program, ensuring a seamless experience for graduates.

Budget & Financial Management
•    Manage financial transactions for the graduate business programs, including processing invoices and tracking expenses.
•    Oversee BUSI 678 (SHRM CP Prep course) budget, ensuring appropriate allocation of funds.
•    Monitor spending for One-Year MBA program meals, travel, and event expenses.
•    Assist graduate director in creating and managing the graduate program budget, ensuring financial accuracy and compliance.

Recruitment & Student Support
•    Provide general recruitment assistance for graduate programs, helping prospective students understand program requirements and benefits.
•    Address student concerns and assist in resolving academic or administrative issues.

Administrative & Process Improvement
•    Assist with registration coordination for other graduate programs, including Flex MBA, MAOL, and MS-HRM students.
•    Develop and maintain a comprehensive procedure and process document to ensure clarity and efficiency in program administration.
•    Additional duties as assigned.

Qualifications

Required Skills and Attributes

•    Strong Organizational Skills – Ability to effectively manage multiple tasks, deadlines, and program logistics with attention to detail.
•    Financial Acumen – Experience managing budgets, processing invoices, and handling financial transactions.
•    Student-Centered Approach – Commitment to providing excellent service and support to graduate students.
•    Effective Communication – Strong written and verbal communication skills, with the ability to interact professionally with students, faculty, and external partners.
•    Event Coordination – Ability to plan and execute meetings, guest speaker events, and travel arrangements for graduate programs.
•    Problem-Solving Ability – Proactive approach to identifying and resolving student and administrative issues.
•    Technical Proficiency – Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning university systems.
•    Team-Oriented – Ability to collaborate with faculty, staff, and leadership to ensure program success.

Qualifications

Preferred Qualifications 
• Experience in graduate program administration or student services.
• Familiarity with higher education registration systems.
• Experience managing budgets and financial transactions.

Minimum Qualifications
•    Bachelor’s degree in business, Higher Education Administration, or a related field.
•    Two years of administrative experience, preferably in an academic setting.
•    Additional appropriate work experience may be substituted on a two-for-one year basis of education.
•    Additional related education may be substituted on a two-for-one year basis for work experience.

Application Process

Interested candidates should submit a resume, cover letter (if available), and faith statement and answer all mandatory application questions. Applications will be reviewed on a rolling basis until the position is filled.

About CSU

Located near historic Charleston, South Carolina, Charleston Southern University is a comprehensive institution offering a liberal arts curriculum to over 3,600 students and offers over 60 majors and graduate programs in Education, Business, Criminal Justice, and Nursing.  The mission of the University is “promoting academic excellence in a Christian environment,” and the vision is to be a Christian University nationally recognized for integrating faith in learning, leading and serving.  Charleston Southern has nationally accredited programs in nursing, business, education, music and athletics, and a budget of approximately $60 million.  Affiliated with the South Carolina Baptist Convention, Charleston Southern employs faculty and staff who are professing Christians.  For more information about the University, please visit www.charlestonsouthern.edu. 

Charleston Southern University is an Equal Opportunity Employer

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Charleston Southern University is a Christian university and tobacco-free campus. We do not illegally discriminate on the basis of race, age, color, national or ethnic origin, disability, sex, religion, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and University-administered programs. In order to fulfill its purpose, the University may discriminate on the basis of religion in employment. The University has been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University’s religious tenets and core values.