Job Description
Job Description
This is a 1099 Contractor role for the 2025 Festival.
EXHIBIT A
SCOPE OF WORK TERMS
TITLE : 2025 Closed Events Producer
PRIMARY CONTACT : Production Manager
TERM : Contract January 15, 2025 - March 14, 2025
LOCATION : Charleston, SC
- most of this contract will be remote , but in-person participation will be required for certain portions
CONTRACT FEE : $2,700 to be paid in installments
This fee is all-encompassing, and Charleston Wine Food will not reimburse for any additional expenses unless previously negotiated and outlined in this contract.
OVERVIEW :
The Closed Event Producer's role is primarily, but not limited to, executing all responsibilities associated with production of their assigned events for the Charleston Wine Food festival.
CLOSED EVENTS :
Amuse Bouche : A Party for our Partners | Wednesday March 5th 5 : 30PM - 7 : 00PMPartners in Government | Thursday, March 6th 5 : 30PM - 7 : 00PMMedia Luncheon | Friday, March 7th 12 : 00PM - 1 : 30PMPRINCIPAL ACCOUNTABILITIES :
PRE-FESTIVAL
Input rental tenting ordersInput signage ordersBook all design elements that fit mood boardEnsure all production, logistics, food, and beverage needs are taken care ofReview and finalize one-sheet, including run-of-show for day-of productionWork with Development, Executive, Marketing, and Experience teams to learn about goals of events and special guests attendingMake changes within provided information to ensure that all information pertaining to events stays up-to-date and accurate. Flag any necessary changes to Production ManagerFESTIVAL
Oversee signage installation and design momentsBe onsite to act as Event Lead throughout the entirety of events, including set-up breakdownEnsure that all rentals, decor, and logistical needs are set-up following the layout and mood boardFollow through with venue contract or Host Partnership Agreement restrictionsActivate applicable Partner footprints as directedEnsure check-in process is flowing as neededTroubleshoot any unexpected needs or desires expressed by participating PartnersClearly communicate and confirm if moving into contingency plans by week prior deadlineEnsure cleaning plan is followedManage and implement one-sheet, run-of-show, and additional applicable documents at eventsAct as main day-of liaison for all vendors, volunteers, and participants assigned to eventsOversee load-in and load-outIMPORTANT DATES DEADLINES :
Onboarding : Scheduled on a rolling basis as hired. Can be virtual or in personAttend key organizational dates and events :Read-Through January 23rd of 24th
Festival : Wednesday, March 5th - Friday, March 7thREQUIREMENTS
5 years of experience in event or festival production featuring food beverageAbility to do some physical work including lifting boxes and field set-upAct as a brand representative of Charleston Wine Food and portray our values of people first, community, diversity, and good stewardshipMust provide cell phone and be available for contact during eventMust provide own transportation to eventMust clearly communicate with full team, upon hire, hours / days that are dedicated to Charleston Wine FoodMust be organized with diligent attention to detailAbility to multi-task and work proactivelyAbility to work collaboratively with a variety of peopleComfortable working in an outdoor setting, including rain, cold, mudPlus : Beverage or Culinary experience, fine dining experience
