What are the responsibilities and job description for the Information Technology Administrative Assistant 25-027 position at CharlestonWaterSystemKTMD?
Information Technology Administrative Assistant
Job Announcement No : 25-027
Vacant Position(s) : 1
Department : Information Technology
Applications Accepted through Sunday, March 9, 2024.
Salary Range : $43,742.40 ($21.03 / hr.) - $65,603.20 ($31.54 / hr.)
Grade : 106
Hours : 8 : 00am – 5 : 00pm (Flexible)
Position Summary :
Under limited supervision, this position provides for the review and processing of many administrative functions associated with the daily operation of the respective department including but not limited to the verification and payment of invoices, purchase order variances, travel arrangements, monitors and maintains the Department ISO program and provides general support.
Essential Functions :
- Assists departments in planning, organizing, and attending various meetings as requested; inclusive of scheduling, sending meeting requests, submitting facilities work orders, beverage and meal arrangements, preparing agendas, drafting and issuing minutes, etc.
- Performs administrative tasks that are confidential in nature.
- Monitors Department’s incentives and reports to department director.
- Assist with maintaining Proofpoint email requests and ServicePro tickets at the direction of the IT Security Manger.
- Cross-reference PDQ Inventory endpoint list to XDR endpoint list. Check on unhealthy endpoint status.
- Maintain log of security events.
- Assist with Cyber Awareness training, report on statistics and follow up with associates.
- Assist with weekly Water Weekly articles.
- Assist with maintaining VADR Assessment taskers and related documentation.
- Performs detailed office administrative responsibilities to include accounting, budgeting, payroll, invoices, accounts payable, requisitions / purchase orders, variances and miscellaneous checking.
- Monitors department budget and accounting details.
- Supports and assists in daily administrative duties.
- Composes and / or types correspondence, administration reports and forms.
- Operates office equipment, personal computer and related software in a network environment.
- Prepares monthly operating report.
- Assist in the preparation of annual budgets.
- Receives inquiries from the public by letter, phone, and in person, and furnishes information or directs inquiries to the proper source.
- Prepare business travel plans for staff
- Maintain departmental training records and information on PC using the network database
- Maintains department’s office supplies, including ordering, organizing, and taking inventory.
- Greet visitors and direct them to the appropriate person.
- Organize and file correspondence and other records.
- Regular attendance is required.
- Job performance must conform to all CWS policies and procedures.
- Specific knowledge of CWS Environmental Management System policy and procedures.
Additional Duties
Physical Requirements, Activities, and Working Conditions
Education and / or Experience
Licenses, Certifications, Registrations
Certification in the International Association of Administrative Professionals (IAAP) desirable.
Training Needs :
Potential Career Path :
ELIGIBILITY FOR PROMOTION TO VARIOUS POSITIONS THROUGHOUT THE COMMISSION DEPENDS UPON INDIVIDUAL QUALIFICATIONS, AND NOTED JOB PROGRESSIONS ARE NO GUARANTEE OF CAREER PATH TO THESE OR ANY OTHER JOB(S) AT THE COMMISSION.
Salary : $43,742 - $65,603
