What are the responsibilities and job description for the Front Desk Agent position at Charlestowne Hotels?
Join the Beaufort Inn Team!
Front Desk Agent
Are you a people person with a passion for hospitality?
The historic Beaufort Inn, nestled in the heart of charming downtown Beaufort, SC, is seeking a vibrant and enthusiastic Front Desk Agent to join our team. This will start out as a part time positon and can lead to full time as business levels allow. Shifts will be primarily evening and mid shifts.
As a Front Desk Agent, you will:
- Welcome Guests: Be the friendly face that greets our guests, making them feel at home from the moment they arrive.
- Share Our History: Immerse guests in the rich history of our inn, sharing captivating stories and local insights.
- Provide Exceptional Service: Efficiently check guests in and out, answer inquiries, and assist with reservations.
- Create Memorable Experiences: Go the extra mile to ensure our guests have a truly unforgettable stay.
What we're looking for:
- A Warm Personality: A genuine smile and a friendly demeanor.
- Strong Communication Skills: The ability to connect with people from all walks of life.
- A Can-Do Attitude: A willingness to go above and beyond to meet guest needs.
- Basic Computer Skills: Familiarity with hotel management systems and Microsoft Office.
Why Join Us?
- Work in a Historic Setting: Experience the charm of a historic inn.
- Flexible Schedule: Enjoy a work-life balance with flexible shifts.
- Career Growth: Opportunities to advance within our growing hospitality company.
- Competitive Compensation: A rewarding salary and benefits package.
If you're ready to embark on a rewarding career in hospitality, we encourage you to apply.
SUMMARY: The Front Desk Agent is responsible for providing quality guest services that include registration and check-out, PBX operations, mail and message service. The Front Desk Agent must be accurate with daily accounting procedures.
The essential hospitality standards must be used at all times: eye contact, smile, speak first, engage in polite conversation, use the guest surname!
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Provide high level of customer service
- Conduct pre-assignment of hotel rooms, which includes VIPS, repeat guests, all packages, and any special requests.
- Check in and out hotel guests in a confident, professional and friendly manner.
- Answer all phone calls promptly and knowledgeably, always ensuring complete and accurate information.
- Complete all items on appropriate (AM, PM, Third Shift) checklist by end of shift.
- Follow established key control policy.
- Ensures that yourself as a front desk employee are well presented (uniforms, personal hygiene etc.)
- Ensure proper credit policies are followed and verify credit limit report.
- Submit all lost & found articles accompanied by a completed lost & found report.
- Knowledgeable of immediate area, services, attractions, and events and assist with Concierge services.
- Knowledgeable of fire and emergency procedures.
- Open, secure, and balance out daily shift bank which involves counting and verifying cash, check, and credit card transactions occurring while on duty.
- Monitor room availability throughout the day.
- Review daily the selling status of the hotel using yield management system.
- Attend department meeting once a month.
- Performs all other duties as directed by immediate supervisor.
- Contact with other departments such as Sales, Housekeeping, Bell Staff, and Valet is crucial to ensure that hotel services are coordinated to provide the best in guest satisfaction.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
- High school diploma or general education degree (GED); and six months to one year related experience and/or training.
LANGUAGE SKILLS:
- Ability to read, analyze, and interpret procedure manuals. Ability to effectively present information and respond to questions from guests.
REASONING ABILITY:
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS and ABILITIES:
- Ability to operate the Property Management System, capture email, and use the PBX system. Must always be accountable for balancing the daily shift bank and maintain organization and demonstrate quality service.
PHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to stand, walk, and talk, or hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, and reach with hands and arms.
- The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include the ability to adjust focus.
WORK ENVIRONMENT:
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate.
