Planning Assistant

Employer: Charlevoix County

Department: Planning

Position: Planning Assistant

Pay Range: Part-time, starting hourly wage $18.69, potential to move to full-time in the near future with full County benefit package.

Position Summary

Charlevoix County is seeking a part-time Planning Assistant who provides planning assistance and administrative support to the Planning Director in the day-to-day operations of the Planning Department, including the activities of the Planning Commission. This position reports to the Planning Director. This position has the potential to turn into a full-time position based on office needs, the right candidate would need to be available for full-time work in the future.

Primary Duties & Responsibilities:

• Assists the Planning Director with plans, projects, reports, research, and correspondence.
• Performs general office administration duties, such as using word processing and spreadsheet programs.
• Greets and assists patrons at the service window, answers the phone, monitors email, and responds to information requests or directs to other sources, as appropriate.
• Checks the mail daily; opens and processes the mail.
• Assists with the preparation of reports and other materials for monthly Planning Commission meetings.
• Works with Equalization Department staff to obtain maps for planning purposes, as needed.
• Assembles Planning Commission meeting packets for mailing and posting on the County website.
• Prepares/maintains postings; schedules meeting rooms; responsible for meeting room preparation/set-up for Planning Commission meetings.
• Attends Planning Commission meetings, takes notes, and prepares minutes of the meetings based on notes and audio recordings.
• Assists with the preparation of materials for Parks Advisory Committee meetings, as needed.
• Maintains department records, including but not limited to Planning Commission meeting files, project files, county plans, and township and city plans and zoning ordinances.
• Checks online daily for township planning and zoning legal notices; prints and files notices.
• Checks Michigan Department of Environment, Great Lakes, and Energy (EGLE) and U.S. Army Corps of Engineers websites daily for public notices of proposed projects affecting lakes, rivers, streams, and wetlands in the county
• Maintains the Planning Department and Planning Commission webpages on the County website.
• Processes invoices and expense vouchers for approval by the Planning Director.
• Maintains inventory of office supplies.
• Travel in a County fleet vehicle to attend meetings and training sessions, as needed.
• Other duties as assigned.

Other Requirements:

• Completion of the MSU Extension Citizen Planner Program
• Annual continuing education related to community planning and zoning
• Attendance at various job-related evening meetings
• Ability to follow written and verbal instructions
• Accuracy and attention to detail in completing work
• Responsible, conscientious and thorough in completing work
• Strong organizational and recordkeeping skills
• Demonstrates initiative; looks for additional tasks to complete when own work is done
• Able to work independently without direct supervision for extended periods of time
• Willingness to learn new skills
• Resourceful; creative
• Trouble-shooting and problem-solving skills
• Ability to multi-task and prioritize projects
• Enjoys working with people; works well as part of a team
• Positive, encouraging, and helpful attitude/disposition

Education/Experience Requirements:

• Associates degree required, Bachelor’s degree preferred, preferably in planning or a related field of study
• Previous, similar administrative work experience in a professional office
• Proficiency in various computer software programs, especially Microsoft Word, Excel, and Outlook, Adobe, and the Internet.
• Prior work experience related to community planning/zoning is helpful, but will provide training
• Valid Driver’s License

Job Location & Working Conditions:

This position is based in a climate-controlled office environment which may require long periods in a stationary sitting position operating a computer and other office machinery. May be required to lift/move up to 25 pounds. Occasional travel to Charlevoix County buildings/properties, training workshops, and/or meetings may be required.

How to Apply
Cover letter, resume, and Charlevoix County Employment Application (located on the "Employment Opportunities" page of www.charlevoixcounty.org ). Must be submitted as one package via email, walk-in, or mail. Mail to Human Resources, Shirley Roloff Center, 13513 Division St., Charlevoix, MI 49720.

This job posting is presented as an overview and should not be considered all-inclusive. A full job description is available upon request or at the time of interview.

Job Type: Part-time

Pay: From $18.69 per hour

Expected hours: No more than 30 per week

Schedule:

• Monday to Friday
• No weekends

Work Location: In person

Salary : $19